Section one: Contracting authority
one.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
Contact
Matthew Blower
Telephone
+44 1213717304
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSOL Gas Therapies Equipment
Reference number
C192010
two.1.2) Main CPV code
- 33157000 - Gas-therapy and respiratory devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University Hospitals Birmingham NHSFT (the "Authority") is seeking a Provider with the appropriate product range, experience and competitive pricing to supply it with Gas Therapy Equipment and associated accessories services as follows: Supply of Associated Accessories; Supply of Spare Parts & Accessories (for in-house maintenance);
Initial and on-going clinical and technical training; Fully comprehensive warranty cover for contract term (including extensions)
two.1.5) Estimated total value
Value excluding VAT: £138,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45333100 - Gas regulation equipment installation work
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
University Hospitals Birmingham
two.2.4) Description of the procurement
• Supply of Gas Therapy Equipment
• Supply of Associated Accessories
• Supply of Spare Parts & Accessories (for in-house maintenance)
• Initial and on-going clinical and technical training
• Fully comprehensive warranty cover for contract term (including extensions).
To cover the rolling replacement of existing devices and additional requirements due to expansion within the Trust.
Training must be competency based and independently assessed, and where possible RCN accredited (Examples of documentation/evidence to be provided)
All training records must be provided to the Trust Medical Devices Training Lead.
Training content tailored to the needs of the audience and in variety of settings shall be required during the course of this contract. This will include but is not restricted to seminars, demonstrations, clinical based sessions both during and outside normal working hours e.g. to cover night staff.
The provider must provide details of all their trainers who will be involved with the contract including their training qualifications and training experience. Should any changes occur to trainers during the contract these details must be provided to the Trust in a timely manner.
Users manuals/guides and other training aids must be provided. These should be available via a variety of mediums hard back, CD Rom, Trust Intranet.
Training for new starters and refresher training must be provided as part of the Trust’s programme of training courses.
In addition, there may be a requirement for the provider to attend, support and/or lead ad-hoc weekly training over and above the scheduled training (above in 6.1) ranging from 30 minutes to 2 hours.
Training/learning information must be regularly reviewed no less than annually and updates provided in an agreed format to the Trust.
Any consumables required for training purposes must be provided free of charge for the length of the contract.
All training costs must be shown separately in the offer/pricing schedule.
All necessary test equipment must be provided free of charge as part of this contract.
These devices are maintained by the Medical Engineering team and this will continue following the award of the new contract.
All service costs must be stated separately within the offer/pricing schedule provided.
The provider should provide free of charge second line accredited technical/configuration training places for a minimum of 10 staff.
On-site technical training is preferable, however should off site training be required, any associated accommodation costs must be borne by the provider as part of their bid.
Spare parts must be delivered as minimum within 48 hours.
Full details of spare parts must be provided by the successful provider.
Providers must provide details of support including telephone support hours, engineers call out hours and response times, stores opening hours during which time replacement parts can be ordered, located and dispatched.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £138,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 year initial contract + 2 year extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 August 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 1 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 July 2023
Local time
5:00pm
Place
Health Family Portal // Atamis contract reference code C192010
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University Hospitals Birmingham NHS Foundation Trust
Queen Elizabeth Hospital Birmingham Mindelsohn Way Edgbaston
Birmingham
B15 2GW
Country
United Kingdom