Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
Ballee Road West
Ballymena
BT42 2HS
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70093 - Library Shelving Ranges, Associated Items and Library Furniture for Libraries NI
two.1.2) Main CPV code
- 39131100 - Archive shelving
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 39131000 - Office shelving
- 39155000 - Library furniture
- 39155100 - Library equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Framework Agreement for Library Shelving Ranges, Associated Items and Library Furniture for the period 1 November 2017 to 31 August 2021 on a call-off as required basis. The tender is in two lots, Lot 1 - for the Library Shelving and Associated Items and Lot 2 – for Library Furniture.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
46
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 247-518567
Section five. Award of contract/concession
Contract No
1
Title
Library Shelving Ranges and Associated Items
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
4 December 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
THE DESIGN CONCEPT
GLASGOW
carol.valentine@thedesignconcept.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
WF Education Group Holdings Ltd
SHREWSBURY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Work Rest Play
BELFAST
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £850,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Education Authority
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39131100 - Archive shelving
seven.1.2) Additional CPV code(s)
- 39150000 - Miscellaneous furniture and equipment
- 39155000 - Library furniture
- 39131000 - Office shelving
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Framework Agreement for Library Shelving Ranges, Associated Items and Library Furniture for the period 1 November 2017 to 31 August 2021 on a call off as required basis. The tender is in two lots, Lot 1 - for the Library Shelving and Associated Items and Lot 2 – for Library Furniture.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
46
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£850,000
seven.1.7) Name and address of the contractor/concessionaire
THE DESIGN CONCEPT
GLASGOW
carol.valentine@thedesignconcept.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
WF Education Group Holdings Ltd
SHREWSBURY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Alpha Marketing Plc
BELFAST
lisajackson@alphaofficefurniture.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Moffett Sons Ltd
BELFAST
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Work Rest Play
BELFAST
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The parties have agreed a modification of the existing contract by way of a 3 month extension from 1/09/2021 until 30/11/2021 to allow the current contractual arrangements to remain in place to allow for a new procurement exercise to be completed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The impact of the global COVID-19 pandemic has resulted in an unprecedented demand on Commercial Procurement
Services (CPS) which could not have been reasonably foreseen by EANI. This modification extending the contract for 3 months is required to allow for an effective procurement exercise and the award of a robust contract fully compliant with the Public Contract Regulations
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £850,000
Total contract value after the modifications
Value excluding VAT: £850,000