Section one: Contracting authority
one.1) Name and addresses
Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
London
E14 2BG
Contact
Mr Neil Ward
Telephone
+44 2073645000
Country
United Kingdom
Region code
UKI4 - Inner London – East
Internet address(es)
Main address
http://www.towerhamlets.gov.uk
Buyer's address
http://www.towerhamlets.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CC5781 Production and Event Management Services for LBTH
Reference number
DN712040
two.1.2) Main CPV code
- 92330000 - Recreational-area services
two.1.3) Type of contract
Services
two.1.4) Short description
Tower Hamlets is seeking an experienced outdoor production and events management company to support the Tower Hamlets Arts, Parks & Events Team with the delivery of council-organised events and to provide occasional support to the duty management of corporate, commercial and private events that take place in the borough’s parks and open spaces. The appointed bidder may also be requested to undertake production and event management services for other council departments.
Tenders for this single-vendor framework agreement are sought from suitable companies that have experience of managing a wide range of outdoor festival events, including management of large-scale, outdoor events in an urban environment for an audience capacity of 20,000+.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £690,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
two.2.4) Description of the procurement
Tower Hamlets Council has an established, high-quality programme of Council organised, commercial, community and corporate events. This vibrant arts programme brings together young and old from across the borough and the UK and provides cultural experiences for all.
Historically, the Council has organised a number of regular events each year. However, the Council is unable to guarantee a minimum number of events or level of work as all events are subject to confirmation depending on budgets and Council priorities.
This single-vendor framework agreement will primarily support the Council’s Arts and Events programme of annual events and any special projects that arise linked to national and Council initiatives. In addition, the supplier may be required to support the corporate, commercial and private events programme through on-site management services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006278
Section five. Award of contract
Contract No
CC5781
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 March 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gary Beestone Limited
Unit 6 The Tramsheds, Coomber Way
Croydon,
CR0 4TG
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £690,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Borough of Tower Hamlets
Lonodn
Country
United Kingdom