Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR33XR
Contact
David Major
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/gentoo/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/gentoo/default.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Audit Services; 2025 - 2028
Reference number
DM162538497
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
Internal Auditing Services to Gentoo Group Ltd
two.1.5) Estimated total value
Value excluding VAT: £303,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Within the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne & Wear
two.2.4) Description of the procurement
Gentoo Group Ltd (The Group) is subject to rigorous governance via the Social Housing Regulator. In addition, the Group has a duty to comply with numerous regulatory standards in relation to governance and standards of practice in regard to all of its operations.
The Group have a number of mechanisms and processes in place to ensure all necessary governance is adhered to and standards are exceeded. This includes, but is not limited to:
- The Risk and Audit Committee (RAC);
- Involvement and sign off via the Group Board for varying activities; and
- Various assessments conducted by third-party Organisations with recommendations for improvement where necessary.
The purpose of this procurement is to seek appointment of Internal Audit Advisory Services for the Group to ensure that all operations conducted by the Group are compliant with all relevant legislation and guidance.
The successful Supplier will be responsible for carrying out Audit Services within Gentoo, working with the various Teams throughout the Organisation.
Internal audit services will be undertaken in accordance with the Institute of Internal Auditors (IIA) International Professional Practices Framework (IPPF ).
The internal audit service will consider the adequacy of controls necessary to secure assurance and effectiveness in all areas. It will seek to confirm that management have taken the necessary steps to achieve these objectives and manage the associated risks.
Internal audit work should cover all operational and management controls and should not be restricted to the audit of systems and controls necessary to form an opinion on the financial statements.
All documents have been issued via the Genbuy system - link provided elsewhere within the notice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £303,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This Contract is intended to run for a period of three (3) years, commencing in April 2025 and concluding in March 2028. There will also be 2 x optional extension clauses of 12 months each – resulting in a maximum term of five (5) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-019923
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Gentoo Group Ltd
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
Country
United Kingdom