Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NP813/18 - Authorising Engineers - Water
two.1.2) Main CPV code
- 71300000 - Engineering services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
All NHS properties throughout Scotland.
two.2.4) Description of the procurement at the time of conclusion of the contract:
The AE (Water) will act as an independent professional adviser to the NHS Health Boards. The AE (Water) will be appointed by the NHS Health Boards with a brief to provide services in accordance with all parts of Scottish Health Technical Memoranda (SHTM 00 and 04-01, all parts) guidance, COSHH and HSE ACoP L8.
The AE (Water) must be qualified to AE Foundation Certificate level and should preferably be a qualified Microbiologist for this discipline, with a relevant degree in the field of science, preferably Microbiology and at least ten years relevant experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct.
In addition to the AE (Water) services stated, in the event that the NHS Health Board requests the contracted organisation to provide assistance with technical engineering issues related to AE (Water) services, then the contracted organisation must either directly employ a suitably qualified person, preferably a Chartered Engineer or arrange for one from a qualified third party to provide the service required. This suitably qualified person must have a minimum ten years relevant experience in healthcare sector.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2018
End date
15 April 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 078-174285
Section five. Award of contract/concession
Contract No
23035
Title
NP813/18 - Authorising Engineers - Water
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 September 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Pro Lp Consulting Ltd
9 Broomhill Drive
Glasgow
G73 3QH
Telephone
+44 7801640127
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Hydrop
Wrens Court, 55 Lower Queen Street
Sutton Coldfield
B72 1RT
Telephone
+44 1213542030
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Water Hygiene Centre
4 Southill Business Park, Cornbury Park
Charlbury
OX7 3EW
Telephone
+44 1993840400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £563,896
Section six. Complementary information
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise.
(SC Ref:738461)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
Edinburgh
EH1 1LB
Country
United Kingdom
Internet address
http://www.nhsscotlandprocurement.scot.nhs.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 71300000 - Engineering services
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
The scope of this contract is for the services of an Authorising Engineer - Water to ensure that safe systems of work
and inspection regimes are in place and carried out in accordance with the guidance and legislative requirement
throughout NHS Scotland. The scope of the proposed framework agreement will cover the provision of Authorising
Engineers Services for Water only.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£563,896
seven.1.7) Name and address of the contractor/concessionaire
Pro Lp Consulting Ltd
9 Broomhill Drive
Glasgow
G73 3QH
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
HYDROP E.C.S.
Wrens Court, 55 Lower Queen Street
Sutton Coldfield
B72 1RT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Water Hygiene Centre
4 Southill Business Park, Cornbury Park
Charlbury
OX7 3EW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The change to this Framework is an additional 12 month extension covering period 16/04/23 to 15/04/24. All terms & conditions of original award remain in place.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The additional demands of the Scottish Health and Social Care sector during the Covid-19 pandemic (and recovery of services) to maintain necessary supply and remove unnecessary disruption from the Authority at this time in line with Regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015.
The priorities for NSS, NHS Scotland and likely those suppliers who would wish to be part of a tender process (due to severe market conditions) have changed, as a result it is a necessary step to delay start of new tender process necessitating a 12 month extension to current framework.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £675,000
Total contract value after the modifications
Value excluding VAT: £787,000