Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Defence Equipment & Support, MOD Abbey Wood South, LEOC-STSP-DCC-Lethality, NH3 Cedar 2A #3260, Stoke Gifford
Bristol
BS34 8JH
Contact
Lisa Sinfield
For the attention of
Lisa Sinfield
Email(s)
Telephone
+44 3001666082
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract
ISTEC Combined Support Contract
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.1.4) Short description of the contract or purchase(s)
The awarded contract is for the provision of support services in respect of weapon and sight mount systems. The contract will be for 5-year period and will include the provision of a technical support service and the procurement of additional in-service systems if required.
two.1.5) Common procurement vocabulary (CPV)
- 50620000 - Repair and maintenance services of firearms and ammunition
Additional CPV code(s)
- 35300000 - Weapons, ammunition and associated parts
two.2) Total final value of contract(s)
two.2.1) Total final value of contract(s)
Value: £520,834
Excluding VAT
Section four: Procedure
Type of procedure
Negotiated without publication of a contract notice
Justification for the award of the contract without prior publication of a contract notice
1) Justification for the choice of the negotiated procedure without prior publication of a contract notice
The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
The Dismounted Close Combat programme team, part of the UK Ministry of Defence, has placed a 5-year contract with ISTEC Services Ltd for the Combined Support, Supply and Repair of in-service weapon and sight mount systems with the provision to procure additional systems if required.
It is considered that this Contract will be placed using the Negotiated Procedure without Prior Publication of a Contract Notice pursuant to Regulation 16(1)(a)(ii) and 16(1)(b)(i) of the UK Defence and Security Public Contracts Regulations 2011 for Technical Reasons. This is because ISTEC Services Ltd are the Original Equipment Manufacturers (OEM) and Design Authority (DA) and are the only economic entity with the necessary technical data, knowledge and expertise, and proprietary documentation maintained by the DA necessary to provide the required technical support and undertake any Post Design Services to ensure it complies with the Authority’s specification and maintains operational performance and effectiveness of the in-service mount systems.
Without access to the proprietary documentation, technical drawings, tooling and test equipment, specific manufacturing processes and knowledge and expertise, any goods or services provided by another entity would require new testing, new verification and validation to ensure that the safety and suitability for service of the systems, operational performance and effectiveness, and the interoperability with other weapons and platforms is not compromised and that the Safety Case for the system is not invalidated. A change of supplier would also oblige the Authority to acquire goods having different technical characteristics, resulting in incompatibility between the existing platforms and weapons, affecting the support, technical publications and documentation, training, and logistics of a multiple platform fleet from that already provided and currently in-service. There would also be disproportionate cost, time and technical difficulties incurred to the Authority associated with introducing new items into the Authority’s supply chain and inventory.
four.2) Award criteria
four.2.1) Award criteria
Lowest price
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
700987375
four.3.2) Previous publication(s) concerning the same contract
Voluntary ex ante transparency notice
Notice number: 2021/S 000-004298 of 3 March 2021
Section five: Award of contract
Contract No
700987375
five.1) Date of contract award decision
16 August 2021
five.2) Information about offers
Number of offers received
1
Number of offers received by electronic means
1
five.3) Name and address of economic operator in favour of whom the contract award decision has been taken
ISTEC Services Limited
King Edward House, 8 Bluecoats Avenue
Hertford
SG14 1PB
Email(s)
Telephone
+44 1992517000
Country
United Kingdom
five.4) Information on value of contract
Total final value of the contract
Value: £520,834
Excluding VAT
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Procedures for appeal
six.3.1) Body responsible for appeal procedures
Ministry of Defence
Defence Equipment & Support, MOD Abbey Wood South, LEOC-STSP-DCC-Lethality, NH3 Cedar 2A #3260, Stoke Gifford
Bristol
BS34 8JH
Country
United Kingdom