Section one: Contracting authority/entity
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
Susanna Ting
Telephone
+44 7392096976
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
Coventry University
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ryton Gardens Laboratory Refurbishment
Reference number
PD-779-22
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Coventry University seeks to engage with a supplier to deliver a project to refurbish their current CAWR Laboratory suite at Ryton within the CAWR building (Centre for Agriculture Water Resilience). This is a specific supply and installation project requiring a degree of bespoke design, particular specification, and project-service integration to existing infrastructure.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry University seeks to engage with a supplier to deliver a project to refurbish their current CAWR Laboratory suite at Ryton within the CAWR building (Centre for Agriculture Water Resilience). This is a specific supply and installation project requiring a degree of bespoke design, particular specification, and project-service integration to existing infrastructure.
Due to the technical detail and nature of the project, as well as the frequent cycles of technology re-fresh in this field, the Estates Development team undertook a pre-market engagement for the past few months seeking professional advice and guidance to establish an understanding of the existing building and requirements of the project for the complete delivery of a highly innovative CAWR Laboratory being contained with the infrastructure of the existing building envelope.
This high-level engagement made clear that one supplier: Overbury PLC, had a comprehensive understanding of the parameters of the project requirement, and have provided credible proposals in areas which needed to be developed further, having recently completed a refurbishment in an adjacent wing, utilising knowledge from lessons learned. The proposed works will also be compounded by the fact of the recently refurbished areas currently held with 12 months defect liability period, with materials and plants currently under warranty requiring alterations and extensions to services to cater for the new provisions.
The project team has continued to undertake very significant pre-engagement activities with Overbury, including end-user workshops and focus groups, in order to develop the planned delivery of the technical solutions, defined within a number of constraints. This pre-engagement has required direct dialogue between Overbury PLC, the Faculty as end-users, and the project consultant team, in order to resolve questions about the interaction between the building's physical infrastructure and the installation of the Laboratory - e.g., the requirements for fume extract through the structure of the building, gas locations, and manifold pipe routes, together with drainage routes to holding pits, etc.
The resulting proposed design solutions have been worked-up with Overbury PLC, which sits within the infrastructure and close proximity of the building space and its physical/ M&E and parameters installed as part of the recently completed adjacent works.
The collaboration that we have established with Overbury PLC has brought a high degree of added value to the project, both in terms of the efficiency of the design proposal, which has been achieved because of their capability in design and supply of such systems; but also, the establishment of lines of communication and collaboration between them as the supplier, our estates project management team and the end user.
The project is due to commence in September with a critical completion date in December to meet semester dates, with the potential for advanced material orders to meet the completion date,
As a result of the above Overbury PLC are able to meet the needs of this project brief within the timeframe and provide the end-to-end solution and added value to this critical project.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Coventry University seeks to engage with a supplier to deliver a project to refurbish their current CAWR Laboratory suite at Ryton within the CAWR building (Centre for Agriculture Water Resilience). This is a specific supply and installation project requiring a degree of bespoke design, particular specification, and project-service integration to existing infrastructure.
Due to the technical detail and nature of the project, as well as the frequent cycles of technology re-fresh in this field, the Estates Development team undertook a pre-market engagement for the past few months seeking professional advice and guidance to establish an understanding of the existing building and requirements of the project for the complete delivery of a highly innovative CAWR Laboratory being contained with the infrastructure of the existing building envelope.
This high-level engagement made clear that one supplier: Overbury PLC, had a comprehensive understanding of the parameters of the project requirement, and have provided credible proposals in areas which needed to be developed further, having recently completed a refurbishment in an adjacent wing, utilising knowledge from lessons learned. The proposed works will also be compounded by the fact of the recently refurbished areas currently held with 12 months defect liability period, with materials and plants currently under warranty requiring alterations and extensions to services to cater for the new provisions.
The project team has continued to undertake very significant pre-engagement activities with Overbury, including end-user workshops and focus groups, in order to develop the planned delivery of the technical solutions, defined within a number of constraints. This pre-engagement has required direct dialogue between Overbury PLC, the Faculty as end-users, and the project consultant team, in order to resolve questions about the interaction between the building's physical infrastructure and the installation of the Laboratory - e.g., the requirements for fume extract through the structure of the building, gas locations, and manifold pipe routes, together with drainage routes to holding pits, etc.
The resulting proposed design solutions have been worked-up with Overbury PLC, which sits within the infrastructure and close proximity of the building space and its physical/ M&E and parameters installed as part of the recently completed adjacent works.
The collaboration that we have established with Overbury PLC has brought a high degree of added value to the project, both in terms of the efficiency of the design proposal, which has been achieved because of their capability in design and supply of such systems; but also, the establishment of lines of communication and collaboration between them as the supplier, our estates project management team and the end user.
The project is due to commence in September with a critical completion date in December to meet semester dates, with the potential for advanced material orders to meet the completion date,
As a result of the above Overbury PLC are able to meet the needs of this project brief within the timeframe and provide the end-to-end solution and added value to this critical project.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 July 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Overbury Plc
Unit 207, 2nd Floor, Fort Dunlop, Fort Parkway
Birmingham
B249FD
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
Companies House
Overbury Plc
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £800,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
CV15FB
Country
United Kingdom