Scope
Reference
RMandC/2025/HPC5/482
Description
The HPC5 consists of 5 schools in Hampshire: 3 primary schools / 1 junior school / 1 infant school. They are putting their catering contracts out to tender with a contract start dates of 1st January 2026 x 1 / 1st August 2026 x 4
Total value (estimated)
- £5 excluding VAT
- £5 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Lot constraints
Maximum number of lots a supplier can be awarded: 4
Description of how multiple lots may be awarded:
You will be bidding for each school individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations. Maximum number of lots a supplier can be awarded is 5
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 2. Fair Oak Infant School
Description
This infant school is located in Fair Oak, Eastleigh. Pupil roll is 360. More details available in the SQ Document Part 1.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Contract locations
- UKJ35 - South Hampshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 3. Freegrounds Junior School
Description
This is a junior school in Hedge End, Southampton. Pupil roll is 333. More details available in the SQ Document Part 1
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Contract locations
- UKJ32 - Southampton
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 4. The Crescent Primary School
Description
This primary school is located in Eastleigh. Pupil roll is 613. More details are provided in the SQ Document Part 1.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Contract locations
- UKJ35 - South Hampshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 5. Winnall Primary School
Description
This primary school is located in Winchester. Pupil roll is 188. More details provided in the SQ Document Part 1.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Contract locations
- UKJ36 - Central Hampshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 1. Saint James Church of England Primary School
Description
This primary school is located in West End, Southampton. Pupil roll is: 588. More details provided in the SQ Document Part 1
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Contract locations
- UKJ32 - Southampton
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 2. Fair Oak Infant School
Lot 3. Freegrounds Junior School
Lot 4. The Crescent Primary School
Lot 5. Winnall Primary School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 June 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
20 June 2025, 1:00pm
Submission address and any special instructions
You can submit your SQ response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the schools and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 2. Fair Oak Infant School
5 suppliers
Selection criteria:
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Lot 3. Freegrounds Junior School
Lot 4. The Crescent Primary School
Lot 1. Saint James Church of England Primary School
5 suppliers
Award decision date (estimated)
23 October 2025
Award criteria
Lot 2. Fair Oak Infant School
| Name | Type |
|---|---|
| Scoring Example Lot 2 | Quality |
Weighting description
The Selection Questionnaire response will be scored using the scoring example attached.
Lot 3. Freegrounds Junior School
| Name | Description | Type |
|---|---|---|
| Scoring Example Lot 3 | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Lot 4. The Crescent Primary School
| Name | Description | Type |
|---|---|---|
| Scoring Example Lot 4 | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Questionnaire response will be scored using the scoring example attached.
Lot 5. Winnall Primary School
| Name | Description | Type |
|---|---|---|
| Scoring Example Lot 5 | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Questionnaire response will be scored using the scoring example attached.
Lot 1. Saint James Church of England Primary School
| Name | Description | Type |
|---|---|---|
| Scoring Example Lot 1 | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Questionnaire response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the Schools will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=598912
2) HPC5 SQ Document Part 2 Catering
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=599297
1) HPC5 SQ Document Part 1 Catering
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600227
3) HPC5 SQ Scoring Example Catering
Contracting authority
St James CofE Primary School (Secondary Acct RMC)
- Public Procurement Organisation Number: PBDL-2578-WMGY
Moorgreen Road
West End
SO30 3EG
United Kingdom
Contact name: Michelle Marsh
Region: UKJ35 - South Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to Schools/Trusts
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Sue Allen
Telephone: +44 7739599571
Email: Sue.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire