Section one: Contracting authority
one.1) Name and addresses
Hertfordshire County Council
Pegs Lane
HERTFORD
SG13 8DE
Contact
Strategic Procurement Group
helen.brucehoy@hertfordshire.gov.uk
Telephone
+44 01992588668
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HCC 07/23 – Framework For The Supply Of Paint, Brushes, Crayons, Chalk, Pastels, Easels and Paint Accessories
Reference number
HCC2314569
two.1.2) Main CPV code
- 44812000 - Artists' paints
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels and Paint Accessories (herein after referred to as "Goods") explained further in II.2.4 below, and is seeking suitably qualified Contractor(s) to supply the Goods and any related goods under any agreement resulting from this tendering exercise. Details of the Goods required under this Agreement are given in the separate excel spreadsheet HCC2314569. The proposed Framework will benefit both the Council and also Hampshire County Council based at The Castle, Winchester, SO23 8UJ. The estimated total value detailed at II.1.5 is therefore split as follows:Hampshire County Council £720,000Hertfordshire County Council £960,000
two.1.5) Estimated total value
Value excluding VAT: £1,680,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Artists Paints
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 44812000 - Artists' paints
- 37822300 - Chalks
- 37820000 - Art supplies
- 37822400 - Pastels
- 37822100 - Crayons
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots
two.2) Description
two.2.1) Title
Chalk, Pastels, and Crayons
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 37822300 - Chalks
- 37822400 - Pastels
- 37820000 - Art supplies
- 37822100 - Crayons
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots
two.2) Description
two.2.1) Title
Artists Brushes
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 37821000 - Artists' brushes
- 39224210 - Painters' brushes
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots
two.2) Description
two.2.1) Title
Paint Accessories
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 37820000 - Art supplies
- 37822400 - Pastels
- 44812000 - Artists' paints
- 37822300 - Chalks
- 39224210 - Painters' brushes
- 37821000 - Artists' brushes
- 37822100 - Crayons
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots
two.2) Description
two.2.1) Title
Dryers and Easels
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 37820000 - Art supplies
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 August 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court,
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice,
The Strand
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract/Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
six.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer, Hertfordshire County Council
County Hall, S
Hertford, Hertfordshire
SG13 8DE
Country
United Kingdom