Scope
Reference
COV-22140
Description
Coventry City Council is seeking to appoint a new framework of taxi operators to provide taxi services, including Home to School provision, to eligible individuals. The current arrangement is procured via the COV-5834 Dynamic Purchasing System for Taxis. Preliminary Market Engagement was held on 07 April 2025 at Whitley Depot, Coventry. On the award of the new Framework, the current DPS will be terminated. On Framework award, the Council will begin issuing further competitions for call-offs.
Commercial tool
Establishes an open framework
Total value (estimated)
- £14,100,000 excluding VAT
- £16,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 July 2025 to 13 July 2029
- 4 years
Main procurement category
Services
CPV classifications
- 60120000 - Taxi services
Framework
Open framework scheme end date (estimated)
14 July 2029
Maximum number of suppliers
15
Maximum percentage fee charged to suppliers
0%
Framework operation description
The initial term of the Framework will be for the period of twelve (12) months from commencement. The Framework will be subject to reopening events annually from commencement to a maximum term of four (4) years).
In accordance with Section 49(5) Open Frameworks of the Procurement Act 2023, when the Council reopens the Framework to invite new suppliers, incumbent Framework Suppliers may be awarded a place on the subsequent Framework by reference to either:
• A tender relating to an earlier award of a framework under the scheme, or
• A tender relating to the current (reopening) award.
The Council will engage with incumbent suppliers to understand on which basis they wish to participate, and the Supplier(s) will be required to formally declare in writing on what basis they wish to participate in the reopening exercise. Tenders received following a reopening event will be assessed in accordance with the methodology set out at 5. Evaluation and Award Process and may result in Suppliers that had previously been awarded Framework Agreement(s) not being awarded subsequent Framework Agreements.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 May 2025, 12:00pm
Tender submission deadline
11 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price Per Mile | Price | 45.00% |
| Compliance | Quality | 20.00% |
| Safeguarding | Quality | 15.00% |
| Health & Safety | Quality | 15.00% |
| Escort Hourly Rate | Price | 5.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.csw-jets.co.uk
Associated tender documents are available free of charge at www.csw-jets.co.uk
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Contact name: Rob Amor
Email: procurementcontracts@coventry.gov.uk
Website: http://www.coventry.gov.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government