Section one: Contracting authority
one.1) Name and addresses
Chelsea Academy
Lots Rd
London
SW10 0AB
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chelsea Academy~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Chelsea Academy is a secondary school in Lots Road, London near Chelsea Harbour with 1,200 students on site across years 7 to 13.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £732,618
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
Chelsea Academy is a secondary school in Lots Road, London near Chelsea Harbour with 1,200 students on site across years 7 to 13. It was founded in 2009 and its award-winning building was completed and occupied in 2010. The Academy has a science specialism and has purpose-built science laboratories as well as excellent sports facilities, a theatre and a cafe area.
The tender project is seeking to appoint a Contractor whose flexibility, reliability, expertise and initiative will be welcomed for the provision of cleaning for the Academy building for the duration of term time (39 weeks/ 195 days) plus 4 weeks of periodic clearing outside of term time.
Currently cleaning takes place between 5.15am and 8.15am, with one cleaner working for 8 hours during the academy day Monday - Friday, but the Academy would be content to hear if a Contractor had other suggestions for timings. For term time cleaning, the Academy has a cleaning specification for the different areas and rooms but would wish the successful contractor to review this and make recommendations accordingly. For the 4 weeks of periodic cleaning during the Academy holidays the Academy will agree with the Contractor what will be cleaned and when.
The Academy’s vision is ‘Learning together to Flourish’. The Academy community is diverse and inclusive and the Academy expects that learning will excite, inspire and challenge. Excellent standards of cleanliness, requiring an effective cleaning methodology, motivated cleaning staff and innovative cleaning equipment, are key to providing an inspiring learning environment for our students and staff to flourish.
The Academy’s Mission to ‘work hard, be kind, no excuses’. The Academy expects the successful tenderer to evidence through their bid how they will support this mission.
The contract being tendered is for three years in duration from 1 April 2023 to 31 March 2026 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Academy a guaranteed return / cost per annum for the provision of cleaning services.
Whilst the Academy prioritises value for money as a key objective of the Competitive Tender Process, the Governing Body is not obliged to accept the lowest price. The value of the current contract for out-of-hours cleaning is:
2022/23 academic year: £221k
Please be advised that this contract will be let on a 3 year fixed price basis.
The contract offered covers the scope for the provision of all cleaning services within the Academy, which currently includes 6 floors with a total of 15,017 sqm2.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract has now been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019074
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 June 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GSO Ltd
Suite 16 Davey House, St Neots
Eaton Socon
PE19 7BA
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
National registration number
N/A
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £663,000
Total value of the contract/lot: £732,318
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=873366515
GO Reference: GO-202475-PRO-26814881
six.4) Procedures for review
six.4.1) Review body
Chelsea Academy
LONDON
Country
United Kingdom