Section one: Contracting authority
one.1) Name and addresses
CERN
CH - 1211 Geneva 23
Meyrin
Contact
Hugh Alabaster
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.ukri.org/councils/stfc/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
European Institution/Agency or International Organisation
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of a software solution for CERN’s car sharing service and car fleet management
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.1.4) Short description
This Technical Description concerns the supply of a software solution for CERN’s car sharing service and car fleet management.
The estimated value of the activity is 750k – 5M CHF
two.1.5) Estimated total value
Value excluding VAT: 750,000 CHF
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42961300 - Vehicle location system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Description of the Procurement: The required software includes:
• A car fleet management software that oversees the operation and maintenance of a group of
vehicles owned by CERN, optimizing efficiency, tracking maintenance schedules, and
monitoring vehicle usage and performance;
• A car sharing software that facilitates the rental of vehicles for short periods, enabling users
to access vehicles on-demand and pay (or not) for usage based on time or distance through a
customer application.
The Supply shall include the following technical deliverables and activities:
• Software licences for approximately 600 vehicles and 1 700 users;
• Configuration, installation, test and launch of the car fleet management and car sharing
software;
• A technical back-office service for daily business (technical issues, statistics);
• Software maintenance, updates and upgrades;
• Training of the CERN personnel;
• If needed for installation at CERN, equipment embedded in the vehicles to host the software;
• For the car sharing software, a customer care service (complaints, improvement requests).
two.3) Estimated date of publication of contract notice
31 July 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Deliveries are currently foreseen over the next years, according to the schedule of the various projects.
Variants may be considered through discussion with CERN at the Market Survey stage.
Options may be considered through discussion with CERN at the Market Survey stage.
CERN is funded by a consortium of global nations and also receives funds from EU sources. It is an NGO (Non-Governmental Organisation) and therefore is not directly subject to EU regulations. This contract is not expected to be bound to any specific EU rules.
Please note that even though the ‘official’ stated deadline on the market survey has passed, the contract remains open until the Invitation to Tender is issued. A Market Survey is merely an expression of interest and does not in any way constitute a commitment to bid. If you are interested in this contract, we encourage you to submit the Pre-Qualification Questionnaire and you are welcome to later decline if you decide you do not wish to proceed.