Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
CPSSprocurement@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.1) Name and addresses
The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5NX
CPSSprocurement@aberdeencity.gov.uk
Telephone
+44 1463702563
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Electoral Services to the Returning Officer
Reference number
000-YKCB2714
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
- 22458000 - Bespoke printed matter
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
- UKM6 - Highlands and Islands
Main site or place of performance
Aberdeen City, Aberdeenshire and Highlands & Islands
two.2.4) Description of the procurement
Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer.
The Framework Agreement is for the provision of the following services as required by each Council:
- The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards
- The design, production, printing, packaing and issuing of Postal Voting Packs
The printing of all ordinary and tendered ballot papers
- Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project
- Provision of Electronic Voting and Counting System Solution(s)
- Provision of a Counting System
Further details of all services to be provided are detailed in the Invitation to Tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality questions as given in Appendix 5 / Weighting: 70%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suppliers must be aware of, and their services and products must comply with, the statutory requirements for UK elections (including UK
parliamentary elections, Scottish parliamentary elections and Scottish local government elections) and referenda, including the
Representation of the People Act 1983, the Scotland Act 1998, the Political Parties, Elections and Referendums Act 2000, the Electoral
Administration Act 2006, the Local Government (Scotland) Act 1973, the Representation of the People (Scotland) Regulations 2001, the
Scottish Parliament (Elections etc) Order 2015 and the Scottish Local Government Elections Order 2011, all as amended.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Suppliers must have, or commit to obtaining before commencement of the contract, minimum levels of the following insurance:
Employers Liability Insurance cover of GBP 5,000,000;
Public Liability (Third Party) Insurance cover of
GBP 5,000,000;
Professional Indemnity Insurance cover of GBP 1,000,000
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 120 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=701551.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:701551)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sherrif Court
53 Castle Street
Aberdeen
Country
United Kingdom