Section one: Contracting authority
one.1) Name and addresses
HISP Multi Academy Trust
Winchester Road, Chandlers Ford
Eastleigh
SO53 2DW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/2X6KH26739
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HISP Multi Academy Trust ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
two.1.5) Estimated total value
Value excluding VAT: £4,171,086
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Hampshire and Isle of Wight
two.2.4) Description of the procurement
This tender is split into 2 ‘Lot’s:
Lot 1 – 3 secondary and 2 primary schools as per:
Thornden Secondary School
•Web address Thornden School - Home
•Current annual cleaning cost - £133,874.57
•Incumbent provider is KGB South West
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Highcliffe Secondary school
•Web address Highcliffe School
•Current annual cleaning cost - £150,662.25
•Incumbent provider is Two Counties LTD
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Portswood Primary School
•Web address Portswood Primary School - Home
•Current annual cleaning cost - £72,624.78
•Incumbent provider is KGB South West
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Tannersbrook Primary School
•Web address Tanners Brook Primary School - Home
•Current annual cleaning cost - £90,214.82
•Incumbent provider is KGB South West
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Crofton Secondary School
•Web address Crofton School | Crofton School, Stubbington | England
•Current annual cleaning cost - £76,538.69
•Cleaning is run in house
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Lot 2 – 3 schools on the Isle of Wight as per:
Carisbrook College, Medina School & The Island 6th Form (currently all part of the Isle of Wight Education Foundation – joining HISP Trust)
•Web address IWEF - Isle of Wight Education Federation
•Current annual cleaning cost - £310,342.00 (across the three sites)
•Cleaning is run in house
•There are incumbent cleaning staff within the Local Government Pension Scheme at this school
Contract value:
•The annual contract value for lot 2 is £310,342
•The value of the new contract for lot 2 - £1,551,710
The tender
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is from 1st February 2024 until 1st February 2027 – this will be 24th July 2024 for Highcliffe secondary school & sixth form - with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please see the SQ document for more information and please use the following links to submit your SQ responses for Lot 1 or Lot 2 via LTMS portal:
Lot 1 - https://litmustms.co.uk/respond/2X6KH26739
Lot 2 - https://litmustms.co.uk/respond/A8M4M3H2R8
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,171,086
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2024
End date
1 February 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/2X6KH26739
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 August 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 September 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Eastleigh:-School-cleaning-services./2X6KH26739" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Eastleigh:-School-cleaning-services./2X6KH26739
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/2X6KH26739" target="_blank">https://litmustms.co.uk/respond/2X6KH26739
GO Reference: GO-2023717-PRO-23421365
six.4) Procedures for review
six.4.1) Review body
HISP Multi Academy Trust
Eastleigh
Country
United Kingdom