Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/cardiffuniversity/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/cardiffuniversity/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CU.1022.ZS - Framework for the Supply, Erection, Maintenance and Removal of Marquees and Associated Equipment
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Cardiff University is looking to establish a single supplier framework for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the framework.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44212320 - Miscellaneous structures
- 39522530 - Tents
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff University is looking to establish a single supplier framework for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the framework. These events include but are not limited to:
- Graduations
- Open days
- Events e.g., conferences
The key purpose of establishing this framework, will be for annual Graduation Ceremonies. Graduations are expected to take place annually usually in July. Other requirements are throughout the year and may include ad hoc Open Days and Conferences or events. The majority of the events would be held in the Civic Centre around Park Place but may be in any location in around Cardiff University premises. See link below.
https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map
The University is looking for a contractor who will be required to act as the Principal Designer and Principal Contractor for all works associated with the supply and installation of Marquees, in accordance with the HSE CDM Roles and Duties 2015.(https://www.hse.gov.uk/entertainment/cdm-2015/roles-and-duties.htm)
The successful bidder appointed to the framework will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to this framework for the provision of temporary demountable fabric structures for events.
Associated equipment will not be required for all marquee requirements however for larger events, graduation and some conferences there may be the need for the delivery to include but not be limited to:
- Generators
- Heating, ventilation and air conditioning
- Lighting and temporary installations
- Welfare Facilities
This PIN is not a call for competition. By publishing this PIN, Cardiff University may avail itself of the opportunity to reduce the submission period from 30 days (with electronic submission) to 15 days (if the PIN has been published for at least 35 days and no longer than 12 months)
All procurement documents will be available free of charge via the University's e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
DOCUMENTS ONCE RELEASED; MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL.
Interested organisations are encouraged to register on Selll2Wales and the In-Tend system in advance so they are alerted to the release of the documents without delay.
The University is not inviting any formal response to this early opportunity notice. Please await the release of the procurement documentation and Contract Notice. However, if you have any feedback on the proposed tender method which you consider imperative to your company's bid/no bid decision please contact the buyer directly.
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Framework additional options to extend 3 x 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
31 August 2023
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The successful bidder appointed to the framework will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to this framework for the provision of temporary demountable fabric structures for events.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
11 December 2023
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
(WA Ref:133267)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom