Section one: Contracting entity
one.1) Name and addresses
NORTHUMBRIAN WATER GROUP LIMITED
Northumbria House,Abbey Road, Pity Me
DURHAM
DH15FJ
Contact
Philippa Longstaff
Telephone
+44 7516587560
Country
United Kingdom
Region code
UKC14 - Durham CC
Companies House
02366703
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the provision of Hydrotreated Vegetable Oil (HVO) and White Diesel
Reference number
NW2465
two.1.2) Main CPV code
- 09100000 - Fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
NWL require a Framework agreement for the provision of Hydrotreated Vegetable Oil (HVO) and White Diesel.
There will be four lots on this Framework:
• Lot 1: Supply of Hydrotreated Vegetable Oil (HVO) to Commercial Fleet
• Lot 2: Supply of White Diesel to Commercial Fleet
• Lot 3: Supply of Hydrotreated Vegetable Oil (HVO) to NWL Locations
• Lot 4: Supply of White Diesel to NWL Locations
NWL requires HVO to meet BS EN 15940 fuel specifications standards.
Currently NWL uses white diesel in various business areas. To support our Net Zero aspirations, we are now looking at non-fossil fuel alternatives.
In addition to this to ensure business continuity we are also looking for framework partners for the provision of white diesel.
For details on our net zero targets you can review: Emission Possible: The Race is on as Northumbrian Water joins the UN's Net Zero push and publishes 2027 plan (nwg.co.uk)
There is no guaranteed spend with each vendor. NWL also cannot guarantee volumes for each lot and are based on historic data.
Tenderers may apply for just one, some or all lots, however, you must be able to supply HVO/White Diesel to all sites listed against each lot.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply of Hydrotreated Vegetable Oil (HVO) to Commercial Fleet
Lot No
1
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH14 - Suffolk
- UKH3 - Essex
two.2.4) Description of the procurement
NWL are looking for alternative to white/red diesel supply for our commercial fleet in a form of a Framework Agreement.
To supply HVO initially to two drop sites in the North East of England. At these two sites, there will be a 30,000 litre tank for fuel with an automatic re-ordering system in place.
There is no guaranteed spend with each vendor. NWL also cannot guarantee volumes for each lot and are based on historic data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial 36 months, an optional 24 months extension will be available.
two.2) Description
two.2.1) Title
Supply of White Diesel to Commercial Fleet
Lot No
2
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH14 - Suffolk
- UKH3 - Essex
two.2.4) Description of the procurement
To supply white diesel to two drop sites in the North East of England. At these two sites, there will be a 30,000 litre tank for fuel with an automatic re-ordering system in place. In 2021, these vehicles used 1.3 million litres of white diesel.
There is no guaranteed spend with each vendor. NWL also cannot guarantee volumes for each lot and are based on historic data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial 36 months, an optional 24 months extension will be available.
two.2) Description
two.2.1) Title
Supply of Hydrotreated Vegetable Oil (HVO) to NWL Locations
Lot No
3
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH14 - Suffolk
- UKH3 - Essex
two.2.4) Description of the procurement
To supply HVO to NWL sites across North East England, Essex and Suffolk. This will be used on Plant, Generators and other machinery.
Over a 14 month period (Jan 2021-28 Feb 2022), these sites used 598,507 litres of white diesel in 193 separate deliveries. Minimum delivery will be 500 litres.
There is no guaranteed spend with each vendor. NWL also cannot guarantee volumes for each lot and are based on historic data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial 36 months, an optional 24 months extension will be available.
two.2) Description
two.2.1) Title
Supply of White Diesel to NWL sites
Lot No
4
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH14 - Suffolk
- UKH3 - Essex
two.2.4) Description of the procurement
To supply White Diesel to NWL sites.
This Lot will only be utilised if Lot 1 and/or Lot 3 is not viewed as commercially viable for NWL. This lot has been split into two parts:
• Lot 4.1 Supply of White Diesel- Northern Operating Sites
• Lot 4.2 Supply of White Diesel- Southern Operating Sites
There is no guaranteed spend with each vendor. NWL also cannot guarantee volumes for each lot and are based on historic data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial 36 months, an optional 24 months extension will be available.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required
Selection criteria as stated in the procurement documents.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
three.1.6) Deposits and guarantees required
If the Dun and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity will request further financial information for review and a parent company guarantee may be required.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please see the terms and conditions in the procurement documents.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
These will be set out in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 August 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called 'Ariba'.
Expressions of interest for this tender must be sent to the e-mail address expressions@nwl.co.uk before the deadline date of 10 August 2022 at 12 noon. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed RFP is 17 August 2022 at 12 noon. When sending expression of interest, applicants must provide the following information: 1) Full company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone, and the Lot numbers you will be bidding on.
six.4) Procedures for review
six.4.1) Review body
NWL Legal Department
Northumbrian Water LIMITED, Abbey Road, Pity Me
Durham
DH1 5FJ
Country
United Kingdom