Scope
Reference
CAV VEA (25-26) 17
Description
As part of the CEF Service Board's ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division.
The Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and 'clocking in', the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.
Contract 1. Electronic Clocking-In System
Supplier
Contract value
- £33,014 excluding VAT
- £39,616.80 including VAT
Below the relevant threshold
Earliest date the contract will be signed
22 May 2025
Contract dates (estimated)
- 23 May 2025 to 23 May 2026
- 1 year, 1 day
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Procedure type
Below threshold - without competition
Supplier
Allocate Software Limited
- Public Procurement Organisation Number: PMDT-3379-BBLR
2nd Floor 1 Church Road
Richmond
TW9 2QE
United Kingdom
Email: Claire.Ackerman@rldatix.com
Region: UKI75 - Hounslow and Richmond upon Thames
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Electronic Clocking-In System
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Illiass Dadda
Telephone: +44 29 2150 1382
Email: illiass.dadda@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales