Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Jayne Smith
Telephone
+44 1629536201
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPH039 Falls Prevention Service For Derbyshire
Reference number
DN670999
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Derbyshire County Council are seeking an innovative and adaptive provider to manage, develop and deliver a high-quality evidence-based falls prevention exercise service across Derbyshire (excluding Derby City). This service will have a primary focus on adults aged over 60 years but will be available for those individuals under 60 years who have been identified as at risk of falling. The provider will:
• Coordinate, monitor and support the existing open access falls prevention exercise community groups.
• Implement, monitor, and evaluate a targeted, falls risk-reduction exercise programme for Derbyshire incorporating the evidenced based Falls Management Exercise (FaME) programme model 'Real world' effectiveness of the Falls Management Exercise (FaME) programme: an implementation study - PubMed (nih.gov)
• Offer the FaME programme free of charge to all participants out of the current budget envelope.
• The community exercise classes will be an open access service for people with an increased risk of falls. The community exercise classes will be chargeable to all participants.
• Promote both the falls prevention exercise service and the FaME programme with partners and across target population groups in Derbyshire, ensuring appropriate engagement and service development to meet the needs of people accessing falls prevention support.
• Increase capacity of the falls prevention exercise service by recruiting and training instructors in areas of greatest need and where inequality of access remains most prevalent
• Coordinate and manage an effective transport management system to ensure people with a defined need are provided with appropriate transport options subsidised by the available budget.
• Clearly demonstrate the impact of the service through rigorous monitoring and reporting of individual uptake, attendance and outcomes obtained from instructors data in accordance with the tender specification.
• Work with the commissioner to support and develop new branding and promotional materials.
There will be a three-month mobilisation period prior to the service contract start date of 01 April 2024. The contract will be for an initial period of 2 years, with an option to extend the contract for a further three (3) 12-month periods subject to satisfactory evaluation of the project, performance, and available funding.
The Council invite provider(s) to think collaboratively and innovatively about the service and must be willing to be an active participant in the ongoing development of the service through internal and external evaluation processes in order to demonstrate impact of the service in terms of reduction in falls and inequality.
two.1.5) Estimated total value
Value excluding VAT: £1,750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
Within the geographical area of Derbyshire (excluding Derby City)
two.2.4) Description of the procurement
Derbyshire County Council are seeking an innovative and adaptive provider to manage, develop and deliver a high-quality evidence-based falls prevention exercise service across Derbyshire (excluding Derby City). This service will have a primary focus on adults aged over 60 years but will be available for those individuals under 60 years who have been identified as at risk of falling. The provider will:
• Coordinate, monitor and support the existing open access falls prevention exercise community groups.
• Implement, monitor, and evaluate a targeted, falls risk-reduction exercise programme for Derbyshire incorporating the evidenced based Falls Management Exercise (FaME) programme model 'Real world' effectiveness of the Falls Management Exercise (FaME) programme: an implementation study - PubMed (nih.gov)
• Offer the FaME programme free of charge to all participants out of the current budget envelope.
• The community exercise classes will be an open access service for people with an increased risk of falls. The community exercise classes will be chargeable to all participants.
• Promote both the falls prevention exercise service and the FaME programme with partners and across target population groups in Derbyshire, ensuring appropriate engagement and service development to meet the needs of people accessing falls prevention support.
• Increase capacity of the falls prevention exercise service by recruiting and training instructors in areas of greatest need and where inequality of access remains most prevalent
• Coordinate and manage an effective transport management system to ensure people with a defined need are provided with appropriate transport options subsidised by the available budget.
• Clearly demonstrate the impact of the service through rigorous monitoring and reporting of individual uptake, attendance and outcomes obtained from instructors data in accordance with the tender specification.
• Work with the commissioner to support and develop new branding and promotional materials.
There will be a three-month mobilisation period prior to the service contract start date of 01 April 2024. The contract will be for an initial period of 2 years, with an option to extend the contract for a further three (3) 12-month periods subject to satisfactory evaluation of the project, performance, and available funding.
The Council invite provider(s) to think collaboratively and innovatively about the service and must be willing to be an active participant in the ongoing development of the service through internal and external evaluation processes in order to demonstrate impact of the service in terms of reduction in falls and inequality.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Price / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £1,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is for a period of 24 months.
With the option to extend for a further three 12 month periods subject to funding availability.
The estimated value is based upon a 5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2023
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 September 2023
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court (Technology and Construction Court)
Royal Courts of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non
electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council
shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the
Regulations). Such information should be requested from the addressee in Section 1.1. If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible.
six.4.4) Service from which information about the review procedure may be obtained
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Country
United Kingdom