Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,, East Kilbride
Glasgow
G75 0NE
Contact
Sue Hampshire
Telephone
+44 1355807780
Fax
+44 1355807781
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.south-lanarkshire-college.ac.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
THE PROVISION OF THE SUPPLY, INSTALLATION & MAINTENANCE OF A HUMAN RESOURCE INFORMATION SYSTEM (HRIS) For South Lanarkshire College
Reference number
2022/17
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
South Lanarkshire College are seeking a Contractor(s) for the provision of the Supply, Installation & Maintenance of a Human Resource Information System (HRIS)
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
Scottish Enterprise Technology Park, College Way, East Kilbride, Glasgow G75 0NE
two.2.4) Description of the procurement
South Lanarkshire College is seeking to purchase a new system providing a single integrated System with full payroll functionality which enables staff and managers to access the system through a variety of devices, as appropriate.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery - Methodology / Weighting: 25%
Quality criterion - Name: Operation and Management of the Agreement / Weighting: 2%
Quality criterion - Name: Responsible Procurement / Weighting: 5%
Quality criterion - Name: Business Continuity / Weighting: 8%
Quality criterion - Name: System Demonstration / Weighting: 30%
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
24 month + 24 months extension based on performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Insurance Levels
Minimum level(s) of standards required:
The appointed Contractor must have the following in place prior to the commencement of the Contract
Employer's (Compulsory) Liability Insurance (legal requirement) = 5m GBP
Public Liability Insurance = 5m GBP
Professional Indemnity Insurance = 10m GBP
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Sustainability and social responsibility are key drivers within the Authority. Amongst other things this includes fair and ethical trade, minimising environmental impact and promoting equality, diversity and inclusion. These drivers reflect the concerns of the Authority and their staff, customers and of the wider communities they serve.
The Contractor is encouraged to act at all times in an ethical, environmentally sustainable and socially responsible manner in the conduct of their business, as well as striving to improve quality standards and overall value for money. The Authority is seeking Contractors who are able to demonstrate a commitment to these values.
The Contractor will work with the Authority to assist in compliance with the Sustainable Procurement Duty outlined in the Procurement Reform (Scotland) Act 2014.. This will include consideration of environmental, social and economic issues and how benefits can be delivered through the procurement activity.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers must complete SCM RP: Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21934. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement.
A summary of the expected community benefits has been provided as follows:
As part of this tender, the service provider is requested to consider how they can improve the social, environmental and economic
wellbeing of the area in which it operates, through the use of community benefits. For this tender requirement the service provider may
consider community benefits that lend to improving outcomes for children, young people and families in the community.
Other areas to consider are:
- generating employment and training opportunities for priority groups; i.e. through offering work experience or young apprenticeships
- up-skilling the existing workforce;
- equality and diversity initiatives;
- to build capacity in community organisations;
- educational support initiatives;
- working with schools, colleges and universities to offer work experience
- minimising negative environmental impact
(SC Ref:700799)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
hamiltoncivil@scotcourts.gov.uk
Telephone
+44 1698282957
Fax
+44 1698201366
Country
United Kingdom
Internet address
https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court