Section one: Contracting authority
one.1) Name and addresses
LEEDS TRINITY UNIVERSITY
Brownberrie Lane,Horsforth
LEEDS
LS185HD
Contact
Lyndsay Glasper
Telephone
+44 1132837100
Country
United Kingdom
Region code
UKE42 - Leeds
Companies House
6305220
Internet address(es)
Main address
https://www.leedstrinity.ac.uk/
Buyer's address
https://neupc.delta-esourcing.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://neupc.delta-esourcing.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://neupc.delta-esourcing.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Recruitment Framework
Reference number
PFB055LTU
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
To deliver its Strategic Plan, Leeds Trinity University's executive has approved a series of strategic initiatives/projects to deliver its ambition for rapid growth in terms of student numbers. One of these projects is the opening of a new campus in Leeds City Centre in September 2024. The University recognises that in order to meet the requirements of these deliverables it needs to have access to a diverse and flexible workforce.
The University is therefore seeking to appoint a number of experienced recruitment partners to a framework agreement that it can call-off against, providing a full range of recruitment services. The contract is divided into lots as follows:
Lot 1 - Admin/Clerical
Lot 2 - Corporate & Professional
- 2a - HR
- 2b - Finance & Procurement
- 2c - Estates & Facilities
- 2d - Marketing & Communications
Lot 3 - IT
- 3a Temporary, Permanent and Fixed Term Positions
- 3b Contractor and As a Service Roles
Lot 4 - Academic
Lot 5 - Programme Management Office and Strategic Change
Lot 6 - Executive Search
The types of recruitment the University anticipates conducting utilising the framework agreement are:
- Temporary staff
- Permanent and fixed term appointments
- Appointment of day rate contractors and interim workers
- 'As a service' project work
Instructions and accessing the tender documents:
The procurement will will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Accessing an Opportunity via the university's e-tendering website:
Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all
opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.
Notes:
Project: PFB055 Recruitment Framework
Access Code: 4643232X3H
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Admin/Clerical
Lot No
1
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot is designed to cover office-based support staff and clerical style support roles such as librarians, data entry, invigilation staff, and summer admissions vacancies. Examples of types of role are listed below, please note this is not exhaustive:
- Team administrator
- Admin officer or assistant
- Receptionist
- PA
- Secretary
- Business support manager
- Data entry clerk
- Filing clerk
- Call handler
- Call centre/customer service operative/advisor
- Executive assistant
- Administration manager
- Librarian staff
- Invigilation staff
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for renewals will likely commence around 6 months prior to expiry of the agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the University reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
two.2) Description
two.2.1) Title
Corporate & Professional
Lot No
2
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot is sub-divided into the following categories:
Lot 2a - HR
This lot is designed to cover a wide range of more senior/specialist staff across HR. Examples of types of role are listed below, please note this is not exhaustive:
- People Advisor
- People Business Partner
- Talent Acquisition
- Learning and development Manager
- Organisational Development Business Partners
Lot 2b - Finance and Procurement
This lot is designed to cover a wide range of specialist staff across the Finance and Procurement functions. Examples of types of role are listed below, please note this is not exhaustive:
- Procurement/purchasing officer
- Procurement/purchasing manager
- Category manager
- Accountant
- Payroll manager
- Finance Business Partner
Lot 2c - Estates and Facilities
This lot is designed to cover a wide range of more specialist staff across the Estates and Facilities functions. Example roles include but are not limited to:
- Project manager
- Programme manager
- Estates manager
- Compliance Manager
- Facilities manager
- Surveyor
- Domestic assistant/cleaner
- Porter
Lot 2d - Marketing and Communications
This lot is designed to cover a wide range of more senior/specialist staff within Marketing and Communications. Example roles include but are not limited to:
- Marketing manager
- Communications manager
- Social media specialist
- Digital media specialist
- Content manager
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
two.2) Description
two.2.1) Title
IT
Lot No
3
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot is sub-divided into:
Lot 3a - temporary and permanent roles
Lot 3b - contractor and as a service roles
This lot covers the full range of IT, Cyber, data, digital, cloud and technical roles. It covers the full scope from IT helpdesk staff, right through to senior IT managers. Example areas for roles include but are not limited to:
- Infrastructure Service Desk
- Network
- Media Services
- Business Analysis
- Project Management
- Cyber-Security
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
two.2) Description
two.2.1) Title
Academic
Lot No
4
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot will provide roles for a wide range of academic, teaching and ancillary staff across the full range of academic departments within the University.
It is expected that most roles in this lot will be for temporary, fixed term or permanent staff.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
two.2) Description
two.2.1) Title
Programme Management Office & Strategic Change
Lot No
5
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot will provide roles in programme, project and change management for university wide projects.
It is expected that assignments in this lot could fall within any of the role categories.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
two.2) Description
two.2.1) Title
Executive Search
Lot No
6
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This lot seeks to appoint established executive search organisations to fill its most senior roles. These positions will be for heads of department, Directors, Deans and Executive roles.
It is expected that these roles will be secured on a retainer basis and will, in most cases, be fixed term or permanent recruitments. There may also be the need for interim positions where longer term recruitments are anticipated.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is four years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
six.4) Procedures for review
six.4.1) Review body
Leeds Trinity University
Finance Office
Leeds
LS18 5HD
Country
United Kingdom