Scope
Reference
BLC0222
Description
This Invitation to Tender ("ITT") has been issued by BlueLight Commercial ("BLC") who are seeking to award a Contract for the provision of a National Firearms Licensing Management System (NFLMS). BLC will be tendering this requirement on behalf of Police Digital Services ("PDS") for use by themselves and the Additional Authorities defined in the Terms and Conditions of the contract.
The requirement will be tendered via a multi-stage Competitive Flexible Process, under the Procurement Act 2023 ("PA23"), with the intention of awarding a contract to a single supplier. The Contract Term shall be for an initial period of 5 years with options to extend up to a maximum of 10 years.
Bidders must register on the Central Digital Platform (www.gov.uk/find-tender) and ensure that Core Supplier Information is up to date, downloaded and is submitted as part of the Bid submission (in downloaded file format) in order to be assessed against the Conditions of Participation.
Total value (estimated)
- £14,166,667 excluding VAT
- £16,999,999 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 October 2025 to 30 October 2030
- Possible extension to 30 October 2035
- 10 years
Description of possible extension:
The Contract Term shall be for an initial period of 5 years with options to extend up to a maximum of 10 years.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 72260000 - Software-related services
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
23 June 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
30 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award Criteria: Stage 1 ITT Stage - ITT Technical Questions - 55% - Social Value - 10% - Price - 30% Award Criteria: Stage 2 - Demonstration 5% Further information has been provided within the... |
Price |
Weighting description
Award Criteria: Stage 1 ITT Stage - ITT Technical Questions - 55% - Social Value - 10% - Price - 30%
Award Criteria: Stage 2 - Demonstration 5%
Further information has been provided within the tender documentation.
Other information
Payment terms
The payment terms are detailed in the Form of Contract, Terms and Conditions
Description of risks to contract performance
The description of risks to contract performance have been identified in the Form of Contract, Terms and Conditions.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The competitive flexible procedure consists of the following 2 stages:
STAGE 1 - Tender Stage
STAGE 2 - Demonstration Stage
STAGE 1 - TENDER STAGE
The Tender Stage consists of the following:
Conditions of Participation - this is a series of pass/fail questions relating to the requirement of the procurement.
Gateway Technical Questions - this is a series of technical Pass/Fail questions relating to the product and service required.
ITT Technical Questions - 55 % - this is completion of the Response to Tender document consisting of questions relating to Design, Cyber, Implementation and Delivery, Service, and Solution.
Social Value - 10% - this is the completion of the Response to Tender document consisting of questions relating to Social Value.
Price - 30% - this is the completion of the Pricing Schedule which is based on a schedule of rates for the services required.
All bidders that PASS all Conditions of Participation AND Tender Gateway Questions AND achieve a minimum score of 40% for the ITT Technical Questions will progress to Stage 2 of the Procurement Process.
STAGE 2 - DEMONSTRATION
The Demonstration Stage consists of a scenario-based demonstration. A Demonstration Briefing document has been published with the full suite of tender documentation to aid understanding.
The Demonstration score will be added to the score from Stage 1 to form the Total Score and identify the Highest Scoring Bidder. The Highest Scoring Bidder will be awarded the contract. In the event of a tie where two or more bidders achieve the same total aggregate score the Highest Scoring Bidder for the Solution sub-criteria shall be awarded the contract.
Documents
Associated tender documents
https://sell2.in-tend.co.uk/blpd/home
Please search for reference BLC0222 - National Firearms Licensing Management System (NFLMS)
Contracting authority
Police Digital Service
- Public Procurement Organisation Number: PZRN-3375-DBRT
20 Gresham Street
London
EC2V 7JE
United Kingdom
Contact name: Lynne Allen
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
BLUELIGHT COMMERCIAL LIMITED
Summary of their role in this procurement: Commercial Partner
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Contact name: Lynne Allen
Region: UKI32 - Westminster