Tender

AHDB Print Services requirement (Lot 1 General Print Services, Lot 2 POS, Lot 3 Labels)

  • AHDB

F02: Contract notice

Notice identifier: 2022/S 000-020296

Procurement identifier (OCID): ocds-h6vhtk-0355f0

Published 26 July 2022, 12:25pm



Section one: Contracting authority

one.1) Name and addresses

AHDB

Stoneleigh Park

Kenilworth

CV8 2LZ

Contact

Sarah Waters

Email

procurement@ahdb.org.uk

Telephone

+44 2476478600

Country

United Kingdom

NUTS code

UKG13 - Warwickshire

Internet address(es)

Main address

https://defra.bravosolution.co.uk/

Buyer's address

https://defra.bravosolution.co.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://defra.bravosolution.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://defra.bravosolution.co.uk/

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://defra.bravosolution.co.uk/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Other activity

Agriculture and Horticulture


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

AHDB Print Services requirement (Lot 1 General Print Services, Lot 2 POS, Lot 3 Labels)

Reference number

2022-548

two.1.2) Main CPV code

  • 22000000 - Printed matter and related products

two.1.3) Type of contract

Supplies

two.1.4) Short description

The print framework must capture the print requirements of AHDB and its divisions in relation to digital and lithographic print production, point of sale material and labels. The framework will cover a wide range of items from business cards, variable data letters, flyers, to high-quality technical publications, promotional literature, large format event display items and chilled meat pack labels.

Please note we are not looking for print management companies as we have an internal Print team.

Lot 1 – General printing services

This Lot comprises AHDB’s digital and lithographic print requirements, fulfilment, and personalised mailing.

An example of our requirements is as follows:

- 1pp, 2pp, 4pp, 6pp leaflets

- Multi-page brochures

- Perfect bound brochures

- Print on plastic/PVC (UV print)

- Kit Fulfilment

- Personalised mailing from variable data (Excel)

- Web2Print, ordering system for AHDB business cards

- Technical guides and publications

- NCR pads and forms

- Wire-o bound brochures

- Magazines/periodicals

- Wallet folders

- Export publications – sometimes produced in Arabic, Mandarin, and other languages

Lot 2 – Point-of-sale services

This lot comprises large format printing for AHDB’s range of banners, posters, and point-of-sale items onto various substrates

An example of our requirements is as follows:

- Pull-up cassette banners

- ‘A’ frame pavement furniture

- Event flags/sails

- One-off posters/display boards

- Pop-up display graphics

- Large format graphics direct to substrate

- Vinyl window stickers

Lot 3 – Label services

This lot comprises AHDB’s adhesive on pack label requirement for chilled/frozen meat packs printed on to paper or plastic substrate using an appropriate freezer adhesive.

An example of our requirements is as follows:

Single page circular labels 38mm (on reels)

Single page circular labels 44mm (on reels)

Peel and reveal multi page 38mm dia labels (on reels)

Peel and reveal multi page 44mm dia labels (on reels)

two.1.5) Estimated total value

Value excluding VAT: £1,300,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Suppliers may apply for all lots, AHDB reserve the right to award suppliers just one lot, or multiple depending on the skill set and capabilities against each lot

two.2) Description

two.2.1) Title

General Printing Services

Lot No

One

two.2.2) Additional CPV code(s)

  • 22000000 - Printed matter and related products

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.

two.2.4) Description of the procurement

Lot 1 – General printing services

This Lot comprises AHDB’s digital and lithographic print requirements, fulfilment, and personalised mailing.

An example of our requirements is as follows:

- 1pp, 2pp, 4pp, 6pp leaflets

- Multi-page brochures

- Perfect bound brochures

- Print on plastic/PVC (UV print)

- Kit Fulfilment

- Personalised mailing from variable data (Excel)

- Web2Print, ordering system for AHDB business cards

- Technical guides and publications

- NCR pads and forms

- Wire-o bound brochures

- Magazines/periodicals

- Wallet folders

- Export publications – sometimes produced in Arabic, Mandarin, and other languages

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 February 2023

End date

28 February 2027

This contract is subject to renewal

Yes

Description of renewals

Initial contract period is for 2 years with the option to extend 1+1

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Point of Sale (POS)

Lot No

Lot Two

two.2.2) Additional CPV code(s)

  • 79810000 - Printing services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.

two.2.4) Description of the procurement

Lot 2 – Point-of-sale services

This lot comprises large format printing for AHDB’s range of banners, posters, and point-of-sale items onto various substrates

An example of our requirements is as follows:

- Pull-up cassette banners

- ‘A’ frame pavement furniture

- Event flags/sails

- One-off posters/display boards

- Pop-up display graphics

- Large format graphics direct to substrate

- Vinyl window stickers

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £120,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 February 2023

End date

28 February 2027

This contract is subject to renewal

Yes

Description of renewals

Initial contract is for 2 years with the options to extend for 1+1

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Labels

Lot No

Lot Three

two.2.2) Additional CPV code(s)

  • 79800000 - Printing and related services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.

two.2.4) Description of the procurement

Lot 3 – Label services

This lot comprises AHDB’s adhesive on pack label requirement for chilled/frozen meat packs printed on to paper or plastic substrate using an appropriate freezer adhesive.

An example of our requirements is as follows:

Single page circular labels 38mm (on reels)

Single page circular labels 44mm (on reels)

Peel and reveal multi page 38mm dia labels (on reels)

Peel and reveal multi page 44mm dia labels (on reels)

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £180,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 February 2023

End date

28 February 2027

This contract is subject to renewal

Yes

Description of renewals

Initial contract is for 2 years with the option to extend 1+1

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As per tender specification

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

As per tender specification


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 14

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not Applicable

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

30 August 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

30 August 2022

Local time

1:00pm

Place

AHDB HQ

Information about authorised persons and opening procedure

Procurement Managers


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Summer of 2026 new tender requirements

six.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

AHDB

Stoneleigh Park

Kenilworth

CV8 2LZ

Email

procurement@ahdb.org.uk

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Defra

17 Noble House

London

SW1P 3JR

Country

United Kingdom