Section one: Contracting authority
one.1) Name and addresses
Crescent Purchasing Consortium Limited
Procurement House, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 1619740947
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Education
Procurement House
Salford
M6 6AJ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
North Western Universities Purchasing Consortium Ltd
Crescent House, University of Salford Room 404
Salford
M5 4WT
Telephone
+44 1612348003
Country
United Kingdom
NUTS code
UKD33 - Manchester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Public Sector
Procurement House
Salford
M6 6AJ
Telephone
+44 1612348003
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
Crescent Purchasing Consortium Limited
Procurement House, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 1619740947
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Library Resources, Software, and Associated Services
Reference number
CA14346 - CPC/LO/01/2024
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
This proposal for Library Resources, Software, and Associated Services is a retender of the previous CPC Library Resources and Associated Services framework. There is an expanded scope for this iteration to include bespoke or off the shelf library software which is either proprietary or open source.
Any resulting framework from this exercise will be available to all further education institutions, universities, sixth forms, academies, schools, museums and other similar organisations who are current and future CPC members https://www.thecpc.ac.uk/members/regions.php https://www.gov.uk/guidance/get-information-about-schools. Local Authorities may wish to use the resulting framework when procuring on behalf of Educational Establishments. The tender is also available to members of NWUPC Ltd https://www.nwupc.ac.uk/our-members and the wider public sector https://www.thecpc.ac.uk/suppliers/eligible-public-sector-bodies.php
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Lot 1: Physical Print and Alternative Format Library Books
Lot No
1
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
- 22112000 - Textbooks
- 22100000 - Printed books, brochures and leaflets
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
This Lot scope includes (but is not limited to) the supply of physical books for curriculum and pleasure across all ages and abilities, including textbooks, class sets, fiction and non-fiction material, graphic novels, magazines, in various languages, and including alternative formats such as large print, braille, audio visual and mixed media, available from e-catalogues or supplier websites. Additional services may include book processing, standing orders, collection curation, demand driven acquisition, and other services as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
To be confirmed on a per-project basis
two.2) Description
two.2.1) Title
lot 2: Electronic and Alternative Format Library eBooks
Lot No
2
two.2.2) Additional CPV code(s)
- 22112000 - Textbooks
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
This Lot scope includes (but is not limited to) electronic books for curriculum and pleasure across all ages and abilities, including textbooks, class sets, fiction and non-fiction material, graphic novels, magazines, in various languages, accessible on various reading platforms across various devices and including alternative formats such as audiobook, large print, audio visual and mixed media available from e-catalogues or supplier websites. Services include standing orders, collection curation, demand driven acquisition, and other services as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
To be confirmed on a per-project basis
two.2) Description
two.2.1) Title
Lot 3: Journal and Periodical Subscription Services
Lot No
3
two.2.2) Additional CPV code(s)
- 22200000 - Newspapers, journals, periodicals and magazines
- 22113000 - Library books
- 22100000 - Printed books, brochures and leaflets
- 22211100 - Official journals
- 22211000 - Journals
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
This Lot scope includes (but is not limited to) subscription services for journals, and periodicals, including books series, yearbooks, indexes, magazines, newspapers, newsletters, and compilations of scholarly articles. The journals or periodicals can be physical, electronic or in an alternative format, accessible on various reading platforms across various devices, from various publishers, in various languages, available from e-catalogues or supplier websites. Services include standing orders, consolidation, demand driven acquisition, and other services as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
To be confirmed on a per-project basis
two.2) Description
two.2.1) Title
Lot 4: Library Software
Lot No
4
two.2.2) Additional CPV code(s)
- 48161000 - Library management system
- 72212160 - Library software development services
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
This Lot scope includes (but is not limited to) the onboarding, migration, hosting, development, infrastructure management, updating, implementation, support, maintenance, offboarding, and supply of library software including library management systems, library discovery services, and reading lists, which are open source, proprietary, or off the shelf in nature. Systems may also include additional tools such as book acquisition, stock management, reporting dashboards amongst others.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
To be confirmed on a per-project basis
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-032273
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
5 August 2024
Local time
2:00pm
Changed to:
Date
12 August 2024
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 August 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Crescent Purchasing Consortia
Procurement House
Salford
M6 6AJ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Crescent Purchasing Consortia
Procurement House
Salford
M6 6AJ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly
six.4.4) Service from which information about the review procedure may be obtained
Crescent Purchasing Consortia
Procurement House
Salford
M6 6AJ
Country
United Kingdom