Section one: Contracting authority
one.1) Name and addresses
Department of Finance
Dundonald House, Stormont Estate
BELFAST
BT4 3SB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3487833 Dof - Library Service – Supply and delivery of Monographs
Reference number
ID 3487833
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The NICS, which will be referred to as the “Authority”, through the Department of Finance, requires to establish a contract for the supply and delivery of monographs in both print and electronic format to all beneficiaries of the contract including the Authority and the Northern Ireland Assembly. A full list of Contract users is provided in the Specification document. The scope of the contract is in two Lots. Each lot will be evaluated and awarded independently. Tenderers may apply for one or both Lots: Lot 1. General publications (publications generally available from a variety of publishers with a wide subject coverage) Lot 2. E-books (general publications as in Lot 1 published in electronic format)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.1) Title
Lot 1. General publications
Lot No
1
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
- 22120000 - Publications
- 22121000 - Technical publications
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The NICS, which will be referred to as the “Authority”, through the Department of Finance, requires to establish a contract for the supply and delivery of monographs in both print and electronic format to all beneficiaries of the contract including the Authority and the Northern Ireland Assembly. A full list of Contract users is provided in the Specification document. The scope of the contract is in two Lots. Each lot will be evaluated and awarded independently. Tenderers may apply for one or both Lots: Lot 1. General publications (publications generally available from a variety of publishers with a wide subject coverage) Lot 2. E-books (general publications as in Lot 1 published in electronic format)
two.2.5) Award criteria
Quality criterion - Name: AC1 - Proposed Delivery and Quality of Service / Weighting: 40
Quality criterion - Name: AC2 - Contract Management / Weighting: 5
Quality criterion - Name: AC3 - Bibliographic Support / Weighting: 5
Cost criterion - Name: AC4 - Percentage discount offered / Weighting: 45
Cost criterion - Name: AC5 - Delivery Cost / Weighting: 5
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for an initial period of three years commencing on the date of award and will contain anoption for renewal for a further period of one year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure in II.1.7 is the maximum estimated total contract value for both Lots. The maximum estimated value for Lot 1 is £300,000.
two.2) Description
two.2.1) Title
Lot 2. E-books
Lot No
2
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
- 22120000 - Publications
- 22121000 - Technical publications
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The NICS, which will be referred to as the “Authority”, through the Department of Finance, requires to establish a contract for the supply and delivery of monographs in both print and electronic format to all beneficiaries of the contract including the Authority and the Northern Ireland Assembly. A full list of Contract users is provided in the Specification document. The scope of the contract is in two Lots. Each lot will be evaluated and awarded independently. Tenderers may apply for one or both Lots: Lot 1. General publications (publications generally available from a variety of publishers with a wide subject coverage) Lot 2. E-books (general publications as in Lot 1 published in electronic format)
two.2.5) Award criteria
Quality criterion - Name: AC1 - Proposed Delivery and Quality of Service / Weighting: 40
Quality criterion - Name: AC2 - Contract Management / Weighting: 5
Quality criterion - Name: AC3 - Bibliographic Support / Weighting: 5
Cost criterion - Name: AC4 - Percentage discount offered / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for an initial period of three years commencing on the date of award and will contain anoption for renewal for a further period of one year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure in II.1.7 is the maximum estimated total contract value for both Lots. The maximum estimated value for Lot 2 £200,000
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012644
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1. General publications
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EBSCO International INC.
4th Floor, Kingmaker House
New Barnet
EN5 1NZ
Telephone
+44 2084474200
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £300,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2. E-books
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PROQUEST LLC
789 E EISENHOWER PKWY
ANN ARBOR
481083218
bids-and-contracts@proquest.com
Telephone
+1 7347614700
Country
United States
NUTS code
- US - United States
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £200,000
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.