Scope
Reference
POW-FTS-59144
Description
Powys Teaching Health Board require a competent contractor to provide the requirement for the Planned Preventive Maintenance schedule including the provision of 24-hour emergency call out on the medical gas pipeline system for Powys Teaching Health Board.
Contract for the maintenance of medical gas pipeline systems installed at Powys Teaching Hospitals will be in accordance with HTM 02-01 and manufacturers recommendations.
The Health Board has the option to add any new medical gas pipeline systems that will be installed to additional sites and can request the contractor for a separate cost for these sites that will reflect the cost in the tender returns.
The contract is for an initial period of 3 years, with the Health Board reserving the option to extend for a further 2 years in annual increments. Performance will be measured against the KPIs indicated within the specification document for the duration of the contract.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 60% cost & 40% quality as detailed in the ITT document. Please note that the tender closing date is 09/06/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59144 and itt_117219
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at https://etenderwales.bravosolution.co.uk.
Total value (estimated)
- £175,000 excluding VAT
- £210,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 July 2025 to 2 July 2028
- Possible extension to 2 July 2030
- 5 years
Description of possible extension:
2 x 1 year extension are available and will only be utilised depending on contract performance.
Main procurement category
Services
CPV classifications
- 50712000 - Repair and maintenance services of mechanical building installations
- 76600000 - Pipeline-inspection services
Contract locations
- UKL24 - Powys
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 June 2025, 12:00pm
Tender submission deadline
9 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Other information
Payment terms
Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Due to the nature of the requirement, the Health Board have not undertaken preliminary market engagement
Contracting authority
Powys Teaching Health Board
- NHS Organisation Data Service: 7A7
Bronllys Hospital
Bronllys
LD3 0LY
United Kingdom
Contact name: Joselito Cuenta
Telephone: +44 29 2150 1541
Email: Joselito.Cuenta@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL24 - Powys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Procurement Team
- NHS Organisation Data Service: RQF
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Contact name: Gregg Roberts
Email: gregg.roberts@wales.nhs.uk
Region: UKL15 - Central Valleys