Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/queensuniversitybelfast
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/queensuniversitybelfast
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2110/21 - Contract for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services
Reference number
QUB/2110/21
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Queen’s requires an Economic Operator(s) to provide planned and reactive maintenance services to a range of Local Exhaust Ventilation (LEV) Plant across the campus. Other services such as decommissioning, re-sitting and recommissioning of LEV Plant may also be required.This Contract for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services is divided into lots as follows:• Lot 1: Fume Cupboards, Extraction Systems and Clean Rooms• Lot 2: Microbiological Safety Cabinets• Lot 3: Cat III Containment LabsEconomic Operators are invited to tender for Lot 1, Lot 2 and Lot 3 or any combination of lots. Lots will be evaluated independently and Queen’s reserves the right to award each Lot separately.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 39714110 - Extraction ventilators
- 39141500 - Fume cupboards
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services, Lot 1: Fume Cupboards, Extractions Systems and Clean Rooms. The scope of this contract includes the following:-• Planned preventative maintenance to;Fume Cupboards, Econ Units, Radioactive Fume Cabinets and Safe Change Units, Fume Hoods, Fume Canopies, Laminar/Wet Bench/Down Flow Hoods, Extract Systems/ Extraction Arms etc., Clean Room• Reactive Maintenance – 24-hour callout and repair service.• Decommissioning, re-siting and recommissioning of Fume Cupboards and LEV Equipment.• Supply, installation and commissioning of Fume Cupboards and LEV Equipment.It should be noted that the Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing Fume Cupboards and LEV Equipment. However, Contractors should be aware that these requirements may be tendered separately.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Microbiological Safety Cabinets
Lot No
2
two.2.2) Additional CPV code(s)
- 39714110 - Extraction ventilators
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services, Lot 2: Microbiological Safety Cabinets. The scope of this Contract includes the following:-• Planned Preventative Maintenance of Microbiological Safety Cabinets.• Reactive Maintenance – 24-hour callout and repair service.• Decommissioning, re-siting and recommissioning of Safety Cabinets.• Supply, installation and commissioning of Safety Cabinets.It should be noted that the Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing LEV Plant including Microbiological Safety Cabinets. However, Contractors should be aware that these requirements may be tendered separately.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend its duration by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Cat III Containment Lab
Lot No
3
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
- 39714110 - Extraction ventilators
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services, Lot 3: Category III Containment Laboratories (Cat III Labs). The scope of this contract includes the following:-• Planned preventative maintenance of Cat III Labs.• Reactive maintenance - repairs and a 24 hour call out service.• Re-commissioning of Cat III labs e.g. after refurbishment.Please note that the Microbiological Safety Cabinets contained in the Cat III Labs are not included in the maintenance schedule here and are tendered for separately in Lot 2: Microbiological Safety Cabinets.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 September 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 December 2021
four.2.7) Conditions for opening of tenders
Date
17 September 2021
Local time
4:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).