Scope
Description
The Aldgate School is a successful Church of England Primary School in the Borough of the City of London, with a student population of approximately 242 aged between 3 and 11 years of age. The school is supported by a team of 59 teaching and support staff. There is currently one caretaker directly employed by the school who may transfer under TUPE, subject to further assessment. In addition, there are 4 agency staff currently engaged to support operations, these are not expected to transfer to the successful contractor.
The school is tendering its cleaning services, and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. This contract is new for the school and will be the first time they have outsourced, so proven experience of managing a first-generation contract will be essential.
The contract is scheduled to commence on 27th October 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the school's satisfaction and agreement on budgets and service levels.
The estimated turnover for the initial three-year term of the contract is approximately £300,000.
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The school expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
Total value (estimated)
- £300,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
There is an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the school's satisfaction and agreement on budgets and service levels.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 June 2025, 2:00pm
Submission type
Requests to participate
Deadline for requests to participate
10 June 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Cost | 35% |
Cost |
| Quality | 65% |
Quality |
Weighting description
Cost is 35% using the CIPFA percentage difference model. Quality is 65% of the total.
Other information
Payment terms
30 days from invoice
Description of risks to contract performance
None
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
Contracting authority
The Aldgate School
- UK Register of Learning Providers (UKPRN number): 100000
St James's Passage, Dukes Place
London
EC3A 5DE
United Kingdom
Contact name: Cohesion Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: https://www.thealdgateschool.org/
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the school
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Contact name: Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent