Section one: Contracting authority/entity
one.1) Name and addresses
Department for Education
Sanctuary Buildings, 20, Great Smith Street
London
SW1P 3BT
Contact
Benson Moyo
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-education
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Schools Climate Change Flood Risk Assessment
Reference number
* Contract Start Date: 31/08/2021 / End Date: 09/11/2021 *
two.1.2) Main CPV code
- 71621000 - Technical analysis or consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Further to the F15: Voluntary ex ante transparency notice being published on the 17/08/2021, the DfE proposes to award a 10 week contract to Sayers and Partners LLP for the delivery of a School Climate Change Risk Assessment. The contract commenced on 31st August 2021 and is due to run until 9th November 2021.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £28,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71621000 - Technical analysis or consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The contract will focus on the delivery of a Climate Change Risk
Assessment report, updating their assessment toolset to assess the
future flood risk to schools from three sources of flooding – coastal,
surface water and fluvial flood sources. The Toolset is the Contractor’s in
house innovative flood risk assessment toolset that was first applied in
support of the UK Climate Change Risk Assessment 2017 (CCRA2) and
most recently to the UK Climate Change Risk Assessment 2022 (CCRA3).
The most recent updates include the latest UKCP18 data sets, including
highly resolution changes in fluvial flows, coastal overtopping and regional
changes in short duration rainfall (associated with surface water flooding).
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed below.
The procurement falls outside the scope of application of the regulations.
Explanation:
The DfE proposes to award a contract to Sayers & Partners LLP, for the supply of the School Climate Change Flood Risk Assessment, as part of the DfE Flood Resilience Strategy. Sayers & Partners designed, built and own the intellectual property in a climate change model (assessment toolset) which is used to assess the future flood risk to a variety of receptors including schools from three sources of flooding – coastal, surface water and fluvial flood sources.
The DfE believes that there is no other organisation in the market that can satisfy the technical requirements of the contract to deliver a Climate Change Risk Assessment report, updating the contractors assessment toolset to assess the future flood risk to schools from three sources of flooding.
As a result, the DfE believes that Public Contracts Regulations 2015, Regulation 32(2) applies.
Regulation 32(2) states:
“The negotiated procedures without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
(b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-
(ii) competition is absent for technical reasons…”
(iii) the protection of exclusive rights, including intellectual property rights,
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
Con_11065
Title
Schools Climate Change Flood Risk Assessment
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 August 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SAYERS AND PARTNERS LLP
24a High Street, Watlington
Oxon
OX49 5PY
paul.sayers@sayersandpartners.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
OC356347
Internet address
http://www.sayersandpartners.co.uk
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £28,000
Total value of the contract/lot/concession: £28,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
PLEASE NOTE:
Publication Date: 17/08/21
Contract Start Date: 31/08/21
Contract End: 09/11/21
six.4) Procedures for review
six.4.1) Review body
High Court Royal Courts of Justice
High Court Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
six.4.2) Body responsible for mediation procedures
High Court Royal Courts of Justice
High Court Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
If any clarification regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action.
Any such action must be brought within the applicable limitation period. If a contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the authority to pay a fine and/or order that the duration of the contract be shortened.
six.4.4) Service from which information about the review procedure may be obtained
High Court Royal Courts of Justice
High Court Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice