Section one: Contracting authority
one.1) Name and addresses
UK Research and Innovation
Polaris House, North Star Avenue
Swindon
SN2 2FL
Telephone
+44 1793442000
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Health-and-safety-services./64352WFY43
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research and innovation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-4139 STFC Height Safety Systems, Access Stair Walkways and Flagpole Maintenance
Reference number
UKRI-4139
two.1.2) Main CPV code
- 71317200 - Health and safety services
two.1.3) Type of contract
Services
two.1.4) Short description
The aim of this procurement is to contract with a Supplier to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fall Protections Systems, Eye Bolts, Walkways, CAT Ladders, External Staircases, Edge Protection, Key Clamp Guards, Staircase Glass Panels & Flag Poles - Maintenance, Reactive and Remedial Works across UKRI STFC RAL Estates
two.1.5) Estimated total value
Value excluding VAT: £460,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
The aim of this procurement is to contract with a Supplier to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fall Protections Systems, Eye Bolts, Walkways, CAT Ladders, External Staircases, Edge Protection, Key Clamp Guards, Staircase Glass Panels & Flag Poles - Maintenance, Reactive and Remedial Works across UKRI STFC RAL Estates (See Asst List, SFG20 Codes & Associated Tasks).
We wish to build a partnership with a supplier, put in place key performance indicators and provide value for money. This contract is for 3 years, with an optional extension of one year.
We are looking to contract with specialist (assets relevant) maintenance supplier who has technical capability to deliver all aspects of the services. Ideally, they should have the direct in-house labour to be able to maintain a variety of asset categories and asset types. The RAL site contains multiple buildings and engineer retained knowledge consistency is key to access and the suppliers contractual success.
The requirement is estimated up to £115,000 GBP ex VAT per year, of which £30,000 GBP is Planned Preventative Maintenance. The PPM is the only guaranteed spend, with reactive and remedial work being instructed as and when required. UKRI STFC Rutherford Appleton Laboratory (RAL) will be holding a site tour for this requirement. It is recommended that potential suppliers attend the site tour at RAL in order to gain complete clarity of the requirements and the environment.
Please access the eSourcing Portal for the full suite of documentation, specification, terms and site visit date.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended for a 4th year, upon UKRI discretion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2024
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Health-and-safety-services./64352WFY43
To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/64352WFY43
GO Reference: GO-202472-PRO-26775854
six.4) Procedures for review
six.4.1) Review body
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell
Oxford
OX11 0QX
Telephone
+44 1235446553
Country
United Kingdom