Section one: Contracting authority/entity
one.1) Name and addresses
CHESHIRE EAST COUNCIL
WESTFIELDS
SANDBACH
CW111HZ
William.tyler@cheshireeast.gov.uk
Country
United Kingdom
Region code
UKD62 - Cheshire East
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
18 143 Complex Needs/Learning Disability - Accommodation-based Respite Support
Reference number
DN364001
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD62 - Cheshire East
two.2.4) Description of the procurement at the time of conclusion of the contract:
Accommodation Based Respite Support for Adults (and children 16+ in transition to adulthood) with a learning disability and/or autism who may display behaviour that challenges, including those with a mental health condition and/or a physical disability. Cheshire East Council are seeking 2 residential beds to serve the North of the Borough and 2 residential beds to serve Crewe/Nantwich (South of the Borough). Note - the participation and process for this tender will be via the electronic tendering portal located at www.the-chest.org.uk. Please ensure you also refer to section VI.3 of this notice.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 030-068196
Section five. Award of contract/concession
Contract No
C0118
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 January 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
1st Enable Limited
Ellesmere Port
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
Companies House
08289461
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £840,320
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to scrutinise the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85311000 - Social work services with accommodation
seven.1.3) Place of performance
NUTS code
- UKD62 - Cheshire East
seven.1.4) Description of the procurement:
Accommodation Based Respite Support for Adults (and children 16+ in transition to adulthood) with a learning disability and/or autism who may display behaviour that challenges, including those with a mental health condition and/or a physical disability.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 December 2023
End date
1 March 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,349,402
seven.1.7) Name and address of the contractor/concessionaire
1st Enable Ltd
Ellesmere Port
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
Companies House
08289461
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension was previously exercised to extend this contract for two years from 01/12/2021 to 30/11/2023 (as per the original terms and conditions of the contract). A previous modification to add an additional flat (5 now, rather than 4 flats) has also been done.
This modification includes an extension to the contract, from 01/12/2023 until 01/03/2025, as well as an overall contract price increase in order to cover costs.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Respite Provision
An alternative option would be to spot purchase flats as and when required. This is not considered to be the best course of action as there is the demand to justify the purchase of an additional flat. Plus, it would not be guaranteed that a flat would be available on a spot contract basis, potentially limiting availability.
From a value for money perspective, extending and uplifting the respite service would be the best course of action for the Council. It is significantly less in terms of the proposed weekly costs compared to other adults and children's respite provisions, and helps to ensure that this provision is located within Cheshire East, not away from the individual's family and networks.
Use In-house Provision
Cheshire East Council also has another in house learning disability respite service, however, this service is currently under review as part of the Medium-Term Financial Strategy 2023/24. A need has been identified which includes ensuring that this respite service continues to be delivered to enable Cheshire East Council to continue to meet its statutory requirements under the Care Act (2014) to provide carer respite.
Further Justifications
By putting in place the extension until 1 March 2025, this would allow commissioners to monitor emerging demand and gain a greater understanding of future options and service models for respite for the identified cohorts. A full recommission of respite will then be undertaken.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £907,562
Total contract value after the modifications
Value excluding VAT: £1,349,402