Scope
Reference
MPN-10341
Description
Trust is currently out to tender for the provision of a Grounds Maintenance service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 13 April 2026.
The Contractor will be responsible for the provision of a grounds maintenance service for the Trust. This will consist of services for each school across all sites.
There is a combined total of 308,324m2 (entire school site square meterage) and 34,300m2 Building Footprint across all sites with approximately 6,000 pupils on roll.
TUPE/LGPS does not apply to this tender.
The Contractor will be responsible for the provision of skilled ground maintenance operatives providing an efficient and timely maintenance service.
Contract 1. Arden Multi Academy Trust - Grounds Maintenance
Supplier
Contract value
- £517,672.60 excluding VAT
- £621,207.12 including VAT
Above the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
5 March 2026
Standstill period
- End: 16 March 2026
- 8 working days
Earliest date the contract will be signed
1 April 2026
Contract dates (estimated)
- 13 April 2026 to 12 April 2029
- Possible extension to 12 April 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKG32 - Solihull
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
FAIRWAYS CONTRACTING LIMITED
- Companies House: 04158483
Umberslade Business Centre, Windmill Lane,
Hockley Heath
B94 5DF
United Kingdom
Telephone: 01564779319
Email: enquiries@fairwayslimited.co.uk
Website: http://www.fairwayslimited.co.uk
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Arden Multi Academy Trust - Grounds Maintenance
Contracting authority
ARDEN MULTI ACADEMY TRUST
- Companies House: 07375267
Station Road
Solihull
B93 0PT
United Kingdom
Contact name: Ben Jones
Telephone: +441256467107
Email: tenders@minervapcs.com
Website: https://www.ardenmat.org.uk/
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy for Arden Multi Academy Trust
- Companies House: 07144956
117 Devonshire House, Aviary Court
Basingstoke
RG24 8PE
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders@minervapcs.com
Website: http://www.minervapcs.com
Region: UKJ37 - North Hampshire