Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Jodie Wakefield
Telephone
+44 7392102892
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bathroom modernisation
Reference number
DN651188
two.1.2) Main CPV code
- 45211310 - Bathrooms construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Bathroom Modernisation Programme
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Bathroom Modernisation Programme
Project Description
The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.
The main contract services shall include (but not be limited to) the following:
• Tennant liaison duties
• Surveying services
• Decommissioning and strip out
• Disposal of waste material and arising spoil from site
• Builders work and making good in connection with the works
• Plumbing works.
• Above ground drainage
• Electrical installation
• Testing and commissioning
• Labelling
• Documentation
Lots
The tender will be split into three lots with approximate equal properties and values allocated to each lot.
It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total period of 5-years
Each lot will consist of approximately 213 bathrooms to be completed over the course of 1-year
ONLY ONE LOT CAN BE WON BY EACH CONTRACTOR
The initial contract term will be for 3-years with an option to extend for a further 2- years with a potential total contract term of 5 years from 2023 to 2028 as stated in the ITT documents. The estimated spend is approximately £10.8m across the initial 3-year contract term and approximately £18m across 5-year contract term.
Full details relating to the works are provided in the tender documents.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,251,309.40
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 39144000 - Bathroom furniture
- 39715300 - Plumbing equipment
- 44112200 - Floor coverings
- 44115210 - Plumbing materials
- 44411000 - Sanitary ware
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 refers to a geographical area of Swindon Borough. Full details are included in the tender.
The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.
The main contract services shall include (but not be limited to) the following:
• Tennant liaison duties
• Surveying services
• Decommissioning and strip out
• Disposal of waste material and arising spoil from site
• Builders work and making good in connection with the works
• Plumbing works
• Above ground drainage
• Electrical installation
• Testing and commissioning
• Labelling
• Documentation
• Flooring works & ventilation works
The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.
It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)
Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.
two.2.5) Award criteria
Quality criterion - Name: 6.1.5 Project Management and Delivery / Weighting: 10.5
Quality criterion - Name: 6.1.4 Customer and KPI's / Weighting: 7.5
Quality criterion - Name: 6.1.1 Mobilization and Project Plan / Weighting: 7
Quality criterion - Name: 6.1.2 Quality Assurance of Work Standards / Weighting: 5
Quality criterion - Name: 6.1.3 Managing Health and Safety / Weighting: 5
Quality criterion - Name: 6.1.6 Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 39144000 - Bathroom furniture
- 39715300 - Plumbing equipment
- 44112200 - Floor coverings
- 44115210 - Plumbing materials
- 44411000 - Sanitary ware
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 is a geographical area as described in the tender documents
The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.
The main contract services shall include (but not be limited to) the following:
• Tennant liaison duties
• Surveying services
• Decommissioning and strip out
• Disposal of waste material and arising spoil from site
• Builders work and making good in connection with the works
• Plumbing works
• Above ground drainage
• Electrical installation
• Testing and commissioning
• Labelling
• Documentation
• Flooring works & ventilation works
The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.
It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)
Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.
two.2.5) Award criteria
Quality criterion - Name: 6.1.5 Project Management and Delivery / Weighting: 10.5
Quality criterion - Name: 6.1.4 Customer and KPI's / Weighting: 7.5
Quality criterion - Name: 6.1.1 Mobilization and Project Plan / Weighting: 7
Quality criterion - Name: 6.1.2 Quality Assurance of Work Standards / Weighting: 5
Quality criterion - Name: 6.1.3 Managing Health and Safety / Weighting: 5
Quality criterion - Name: 6.1.6 Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 39144000 - Bathroom furniture
- 39715300 - Plumbing equipment
- 44112200 - Floor coverings
- 44115210 - Plumbing materials
- 44411000 - Sanitary ware
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 is for a geographical region of Swindon. please see tender for full details.
The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.
The main contract services shall include (but not be limited to) the following:
• Tennant liaison duties
• Surveying services
• Decommissioning and strip out
• Disposal of waste material and arising spoil from site
• Builders work and making good in connection with the works
• Plumbing works
• Above ground drainage
• Electrical installation
• Testing and commissioning
• Labelling
• Documentation
• Flooring works & ventilation works
The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.
It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)
Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.
two.2.5) Award criteria
Quality criterion - Name: 6.1.5 Project Management and Delivery / Weighting: 10.5
Quality criterion - Name: 6.1.4 Customer and KPI's / Weighting: 7.5
Quality criterion - Name: 6.1.1 Mobilization and Project Plan / Weighting: 7
Quality criterion - Name: 6.1.2 Quality Assurance of Work Standards / Weighting: 5
Quality criterion - Name: 6.1.3 Managing Health and Safety / Weighting: 5
Quality criterion - Name: 6.1.6 Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001394
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Quarry Road
Chipping Sodbury
BS37 6JL
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,740,134.50
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Snape Contracting Services Limited
Willow End,
Bishops Cleeve
GL52 7DG
Country
United Kingdom
NUTS code
- UKK13 - Gloucestershire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,258,020.99
Section five. Award of contract
Lot No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PiLON Limited
The Columbia Centre
Bracknell
RG12 1LP
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,152,630.15
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom