Section one: Contracting authority/entity
one.1) Name and addresses
Surrey County Council
Woodhatch Place, 11 Cockshot Hill
Reigate
RH2 8EF
Contact
Rob Davis
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SCC RD - Highways Services Intelligent Traffic Systems
Reference number
DN1248
two.1.2) Main CPV code
- 34923000 - Road traffic-control equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Surrey County Council (“the Council”) is seeking to re-procure the contract for Supply,
Installation, Commissioning, Inspection, and Maintenance of Intelligent Traffic Systems.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2021/S 000-018467
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
I.3
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I.3) Communication
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Text
The procurement documents are available for unrestricted and full direct access, free of
charge, at
www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.sesharedservices.org.uk/esourcing
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The procurement documents are available for unrestricted and full direct access, free of
charge, at
https://supplierlive.proactisp2p.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/
Section number
I.1
Place of text to be modified
Buyer's address
Instead of
Text
www.sesharedservices.org.uk/esourcing
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Text
https://supplierlive.proactisp2p.com/
Section number
VI.3
Place of text to be modified
VI.3) Additional information
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Text
Selection Questionnaire responses and tenders are to be completed electronically using the
SE Shared Services Procurement eSourcing portal
https://www.sesharedservices.org.uk/esourcing/opportunities). The SE Shared Services
eSourcing portal provides a web-based tool that provides a simple, secure and efficient
means for managing tendering and quotation activities reducing the time and effort required
for both buyers and potential bidders. The portal allows for tender clarifications and
submitting your bid electronically. In order to bid for this opportunity, Candidates should
register their organisation on the SE Shared Services portal. Bidders will remain responsible
for all costs and expenses incurred by them or by any third party acting under instructions
from Bidders in connection with taking part in this procurement, regardless of whether such
costs arise as a consequence direct or indirect of any amendments made to the procurement
documents by the Council at any time. The Council reserves the right at any time to:
(i) reject any or all responses and to cancel or withdraw this procurement at any stage;
(ii) award a contract without prior notice;
(iii) change the basis, the procedures and the time-scales set out or referred to within the
procurement documents;
(iv) require a bidder to clarify any submissions in writing and/or provide additional
information (failure to respond adequately may result in disqualification);
(v) terminate the procurement process; and
(vi) amend the terms and conditions of the selection and evaluation process.
All discussions and correspondence will be deemed strictly subject to contract until a formal
contract is entered into. The formal contract shall not be binding until it has been signed and
dated by the duly authorised representatives of both parties subject to a sufficient number of
satisfactory responses being received. In relation to Section II.2.10, variant bids may be
accepted by the Council. However, this will only be in circumstances where the form and
content of the variant has been approved by the Council in advance.
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Text
Selection Questionnaire responses and tenders are to be completed electronically using the
Proactis Supplier Network
https://supplierlive.proactisp2p.com/). The Proactis Supplier Network provides a web-based tool that provides a simple, secure and efficient
means for managing tendering and quotation activities reducing the time and effort required
for both buyers and potential bidders. The network allows for tender clarifications and
submitting your bid electronically. In order to bid for this opportunity, Candidates should
register their organisation on the Proactis Supplier Network. Bidders will remain responsible
for all costs and expenses incurred by them or by any third party acting under instructions
from Bidders in connection with taking part in this procurement, regardless of whether such
costs arise as a consequence direct or indirect of any amendments made to the procurement
documents by the Council at any time. The Council reserves the right at any time to:
(i) reject any or all responses and to cancel or withdraw this procurement at any stage;
(ii) award a contract without prior notice;
(iii) change the basis, the procedures and the time-scales set out or referred to within the
procurement documents;
(iv) require a bidder to clarify any submissions in writing and/or provide additional
information (failure to respond adequately may result in disqualification);
(v) terminate the procurement process; and
(vi) amend the terms and conditions of the selection and evaluation process.
All discussions and correspondence will be deemed strictly subject to contract until a formal
contract is entered into. The formal contract shall not be binding until it has been signed and
dated by the duly authorised representatives of both parties subject to a sufficient number of
satisfactory responses being received. In relation to Section II.2.10, variant bids may be
accepted by the Council. However, this will only be in circumstances where the form and
content of the variant has been approved by the Council in advance