Scope
Reference
WNC00000528
Description
West Northamptonshire Council (WNC) is undertaking preliminary market engagement in advance of a potential procurement for an Outgoing Mail Solution. This notice invites suppliers to participate in a market engagement exercise to help inform the Council's options appraisal, specification development, and procurement approach.
The service will enable the electronic submission of documents for printing, enveloping, and postal dispatch, with options for fully electronic delivery. The solution must be cost-effective, reduce carbon emissions, and integrate with existing Council systems.
Please note: this is not a call for competition and does not signify the beginning of a procurement process. Participation or non-participation in this exercise will not be taken into account in any future procurement process.
Contract dates (estimated)
- 4 January 2026 to 3 January 2028
- Possible extension to 3 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 64216120 - Electronic mail services
- 79810000 - Printing services
Engagement
Engagement deadline
31 May 2025
Engagement process description
Interested suppliers are invited to read the engagement document and complete the accompanying questionnaire.
To access the full Pre-Market Engagement document and questionnaire, please email:
procurement@westnorthants.gov.uk
Responses must be submitted by 31 May 2025 via email to:
procurement@westnorthants.gov.uk
Following review of submissions, the Council will invite up to five suppliers to attend a demonstration session during the week commencing 16 June 2025. These sessions will:
Allow suppliers to showcase their proposed solution
Provide clarification on their responses
Help WNC shape its specification and procurement approach
These sessions are purely for market research and do not form part of any future evaluation or procurement process. No contract will be awarded through this exercise.
The final decision on next steps will be made by 30 June 2025. Participation is optional and will not impact any future tendering opportunity.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Email: procurement@westnorthants.gov.uk
Website: https://www.westnorthants.gov.uk/working-us/doing-business-council
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government