Scope
Reference
Travel Management Service inc Apprenticeship Programme
Description
Service provider to provide full management service for general travel arrangements, Lot 1 Rail, Taxi, flights, Hotel/Accommodation - Lot 1
Service provider to provide full management service for the SMB Groups Apprenticeship Programme - Bespoke in Hotel bookings, individual, block and bulk - example 10+ - 80+ per month. Travel between hotel and college to be supported and full safeguarding supported by hotel. full criteria in the ITT
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2026
- 1 year
Main procurement category
Services
CPV classifications
- 63516000 - Travel management services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
Yes Service providers may tender for individual lots or combined.
Not the same for all lots
Options are shown in Lot sections, because they are not the same for all lots.
Lot 1. General Transport
Description
General travel management support for rail, flights, taxi. accommodation. very low usage
Lot value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Options
The right to additional purchases while the contract is valid.
General business travel.
May require emergency support if students have missed public transport/routed transport.
May require support for staff and students for emergencies ie DR/Hospital etc.
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Apprenticeship Programme
Description
Travel management service to support our Apprentice curriculum.
Predominately accommodation with selected hotel chains, securing special rates. transfer transport between hotels and college all agreed within the academic year calendar and scope of work within the ITT.
Lot value (estimated)
- £770,000 excluding VAT
- £924,000 including VAT
Options
The right to additional purchases while the contract is valid.
Additional requirements may be required to ensure apprenticeship students are meeting the curriculum
May require employer - Event Travel
May require Travel to Assessments etc.
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. General Transport
Lot 2. Apprenticeship Programme
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 May 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
23 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 2. Apprenticeship Programme
Maximum 7 suppliers
Selection criteria:
Service providers selected through Pre Market Engagement
Award decision date (estimated)
30 May 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Service Quality | Quality | 60% |
| Cost | Cost | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Closed (competitive Flex) tender to be completed in one round.
Contract may be split with the select up to two suppliers to support Lots. Lot 1 general travel arrangements and Lot 2 specifically for Apprenticeship Programme.
Open Communication during the process to understand capability of service provider. As Apprenticeship Programme more complexed with safeguarding requirements.
Reduced tendering period
Yes
Pre-selected tenderers - utilities contract or not central government - minimum 10 days
Documents
Documents to be provided after the tender notice
Multi-quote portal
Contracting authority
The SMB Group
- UK Register of Learning Providers (UKPRN number): 10000952
- Public Procurement Organisation Number: PVGV-4379-GQVQ
Stephenson College Thornborough Road
Coalville
LE67 3TN
United Kingdom
Email: procurement@smbgroup.ac.uk
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government