- Scope of the procurement
- Lot 1. City Flex
- Lot 2. Vactor
- Lot 3. 5t Jet Van
- Lot 4. Crane
- Lot 5. Tanker/Trailer
- Lot 6. Tanker
- Lot 7. Jet Vac
- Lot 8. Vans
- Lot 9. Hook Loader
- Lot 10. Tractor Unit
- Lot 11. CCTV
- Lot 12. Sweeper
- Lot 13. Control Room
- Lot 14. Shunter/Tractor unit
- Lot 15. Service, Maintenance, and Repairs
Section one: Contracting entity
one.1) Name and addresses
YORKSHIRE WATER SERVICES LIMITED
Western House,Western Way, Buttershaw
BRADFORD
BD62SZ
Contact
Pedro Martins
pedro.martins@yorkshirewater.co.uk
Country
United Kingdom
Region code
UKE41 - Bradford
YORKSHIRE WATER SERVICES LIMITED
YORKSHIRE WATER SERVICES LIMITED
Internet address(es)
Main address
https://www.yorkshirewater.com/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.yorkshirewater.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Replacement of current fleet of trucks / specialist vehicles
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tender Description:
This notice is seeking expressions of interest for the establishment of a Framework Agreement for the replacement of the current fleet of trucks / specialist vehicles during 2025-2030.
This framework agreement is envisaged to be the primary route for selecting suppliers for the replacement of the selected trucks / specialist vehicles for the duration of the agreement.
Any estimated quantities or values contained or referred to in this or other documentation are for guidance only and do not bind Yorkshire Water Services (referenced 'YWS' herein) to buy any specific quantities should the bidder be successful and enter into an Agreement.
Successful suppliers will work alongside YWS to provide the replacement of existing trucks / specialist vehicles which are split into different lots reflecting each vehicle category. This activity represents a key initiative for YWS to meet its 2030 sustainability targets.
This procurement intends to place a framework agreement for a five-year initial term with the potential to extend for up to additional 2 years (5 + 2, with a total estimated value (excluding VAT) of £50,000,000 GBP over the 7 years. The annual estimated value is around £7,142,857 GBP. Securing a framework agreement does not grant suppliers any guarantee of work but will enable the supplier to bid for individual pieces of work over the next 5 to 7 years.
For the avoidance of doubt, suppliers DO NOT need to deliver vehicles in all lots to submit a response to this tender.
For each lot there is an option to provide a quote for any / all the following fuel options: Diesel, Bio-CNG, electric, hybrid and hydrogen.
It is key that suppliers include all cost components such as chassis cost, body cost, infrastructure cost (in case of EV vehicles), maintenance and in the case of new bodies, the cost of employee training and operation downtime.
Procurement Process:
1) An expression of interest (EOI) to participate must be submitted via email to Pedro Martins and Constantine Metcalf (pedro.martins@yorkshirewater.co.uk / constantine.metcalf@yorkshirewater.co.uk).
2) A Selection Questionnaire (SQ) for pre-qualification will be issued to the bidders upon a receipt of an EOI.
Bidders will need to provide evidence of their capabilities among other qualitative questions. YWS might conduct reference checks with the relevant stakeholders. Scoring criteria for each of the SQ questions will be shared alongside the questionnaire. Bidders that do not meet the minimum criteria, will be excluded from the process at this stage.
3) An Invitation To Tender (ITT) will follow. YWS will evaluate suppliers for each lot they intend to bid for from a qualitative and commercial perspective. To foster competition and to have better service coverage YWS reserves the right to have the framework agreement with a manageable number of companies covering each lot which will form the scope of the tender. Overall scoring criteria will be shared alongside the procurement documentation.
Award Criteria:
Work within the framework will be awarded based on mini competition within a sub-set of the framework suppliers, defined by the qualifications that best fit with the specific lot being competed. Bidders that haven't qualified for a specific lot will not be considered in the mini competitions concerning that specific lot.
YWS unconditionally reserves the right to suspend and/or cancel this procurement process at any point at its sole discretion and without any liability.
YWS unconditionally reserves the right to cancel, merge, amend any lot, and/or make no award under this procurement process.
If required, YWS unconditionally reserves the right to perform an annual assessment on each specialist lot scope and its suppliers with the objective of re-qualifying suppliers across the lots within the framework, without a requirement to re-tender the framework.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
City Flex
Lot No
1
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 1 consists of 40 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Vactor
Lot No
2
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 2 consists of 12 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
5t Jet Van
Lot No
3
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 3 consists of 10 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Crane
Lot No
4
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 4 consists of 8 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tanker/Trailer
Lot No
5
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 5 consists of 7 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tanker
Lot No
6
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 6 consists of 7 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Jet Vac
Lot No
7
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 7 consists of 5 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Vans
Lot No
8
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 8 consists of 3 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hook Loader
Lot No
9
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 9 consists of 3 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tractor Unit
Lot No
10
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 10 consists of 2 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
CCTV
Lot No
11
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 11 consists of 2 units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Sweeper
Lot No
12
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 12 consists of 1 unit.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Control Room
Lot No
13
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 13 consists of 1 unit.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Shunter/Tractor unit
Lot No
14
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 14 consists of 1 unit.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Service, Maintenance, and Repairs
Lot No
15
two.2.2) Additional CPV code(s)
- 50114000 - Repair and maintenance services of trucks
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Lot 15 encompasses the provision of comprehensive service, maintenance, and repair solutions for the fleet of trucks related to this tender. It is dedicated to ensuring the efficient operation and longevity of the trucks throughout their lifecycle. The services offered under this lot include routine maintenance, inspections, diagnostics, repairs, and any necessary replacements of parts or components.
Suppliers interested in Lot 15 should have expertise in servicing and maintaining a wide range of trucks. They should possess the necessary technical knowledge, skilled technicians, and access to genuine spare parts to ensure high-quality repairs and maintenance. Additionally, suppliers should be able to promptly respond to service requests and provide efficient turnaround times to minimize downtime for the trucks.
The scope of services may include, but is not limited to:
Regular maintenance tasks such as oil changes, filter replacements, and fluid checks
Inspection and servicing of brakes, suspension, steering, and electrical systems
Engine diagnostics and repairs
Transmission and drivetrain maintenance
Bodywork repairs and repainting, if required
Tire replacement and alignment
Exhaust system inspections and repairs
Emergency repairs and breakdown assistance
Provision of necessary tools, equipment, and specialized software for diagnostics and repairs
Suppliers bidding for Lot 15 should provide a detailed breakdown of the services they offer, their experience in truck maintenance and repairs, the qualifications of their technicians, and their track record in delivering reliable and efficient service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is valid for an initial period of 60 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 August 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the timescales indicated in this notice are indicative and the contracting authority reserves the right to amend the same.
six.4) Procedures for review
six.4.1) Review body
Yorkshire Water Services Limited
Western House, Western Way, Buttershaw
Bradford
BD6 2SZ
pedro.martins@yorkshirewater.co.uk
Country
United Kingdom