Scope
Reference
WS2524810618
Description
Initial Preliminary Market Engagement Notice
Transport for London (TfL) is issuing a secondary preliminary market engagement notice following an initial notice issued on the 7th March 2025 titled FM Minor and Renewals Works and Services Framework, under Find a Tender reference 2025/S 000-008346. The initial notice was used to inform the market about the ability for suppliers to participate in market feedback, in relation to the supply of Minor and Renewal Works and Services across a range of Facilities Management activities for several different TfL business units, by issuing a Market Sounding Questionnaire (MSQ).
TfL have reviewed the responses to the MSQ and are in the process of creating the project strategy and tender documents for this procurement. Suppliers feedback has helped TfL to better understand the market, supplier appetite, capacity, and capability, as well as perceived risks and opportunities of this procurement. The engagement has also helped to develop the lotting strategy for the framework. The framework will consist of 10 lots across six different disciplines and multiple business units, with call offs being between 0-£350K in value.
Meet the Buyer Event
This second preliminary market engagement notice is being used to inform the market that TfL will be holding an in person Meet the Buyer Event at one of our Head Office buildings in July. The main purpose of the event is to inform the market of the procurement process. The event is not being used to gather additional feedback from the market. The agenda for the event is still being finalised but will cover the following;
• Information on the procurement opportunity, timelines, and process
• Information on the different types and values of services and works to be called off during the duration of the framework
• Information on the intended call of procedures
There will be several TfL stakeholders in attendance who will present to suppliers and provide further detail on the different business units and the services that will be procured through the framework. The event will last between 1.5 - 2 hours.
Due to capacity levels TfL will only allow one representative per company to attend.
To register your interest in attending the Meet the Buyer Event, please complete this Microsoft form https://forms.office.com/e/SUYD4gdNRB. Please note a Procurement Manager will be issuing the event details and full agenda to suppliers via email on the 7th July 2025. If you have not received an invite by the 8th July please email smbonefm@tfl.gov.uk.
Please register your interest in attending the event before 17:00 on the 4th July 2025.
Framework Overview
The purpose of the framework is to support existing FM contracts within TfL, by allowing minor and renewals services and works to be competed through the framework, ensuring value for money for TfL.
The framework will be an open framework which will be reopened to competition during the life of the framework. TfL will be procuring the framework by utilising the Open Procedure under the Procurement Act 23. Please note TfL reserve the right to change our procurement approach.
The framework will cover the following disciplines;
• Mechanical
• Electrical
• Premises/Building Fabric
• Fire
• Drainage
• Communication Assets
These disciplines will be across the following TfL business units;
Rail (including but not limited to)
• London Underground
• RFLI (Plumstead Depot and Royal Oak Portal)
• London Overground
TfL (non-Rail)
• TfL Head Office sites
• Victoria Coach Station
• River Piers
• London Transport Museum
• Places for London
• London Trams
Please note that the above list is indicative and may change prior to the issue of a tender notice.
Commercial tool
Establishes a framework
Total value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 April 2026 to 29 April 2029
- Possible extension to 29 April 2034
- 8 years
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 50000000 - Repair and maintenance services
- 51000000 - Installation services (except software)
Contract locations
- UKI - London
Engagement
Engagement deadline
4 July 2025
Engagement process description
TfL have already undertaken market engagement by inviting suppliers to a Market Sounding Questionnaire (MSQ). The deadline for receiving feedback from the market was the 28th March 2025.
TfL have reviewed this feedback and have used to it to shape our procurement process for this framework.
TfL are now looking to hold a Meet the Buyer event in July at one of our head office buildings to provide further information to the market about the procurement process. Please refer to the Scope Section of this notice for full details on this event.
To register an interest for the event please complete this Microsoft form https://forms.office.com/e/SUYD4gdNRB.
Please register your interest in attending the event before 17:00 on the 4th July 2025.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
28 August 2025
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government