Scope
Reference
CA18/05594
Description
The Mining Remediation Authority is seeking a Supplier to provide a third-party digital resource contract to provide resources for the ongoing development and maintenance of the organisation's bespoke enterprise mining information systems and main data platform (Inferis) as well as supporting the wider digital needs of the organisation and development and implementation of emerging technologies.
Total value (estimated)
- £19,500,000 excluding VAT
- £23,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 February 2026 to 13 February 2031
- Possible extension to 13 February 2034
- 8 years
Description of possible extension:
The proposed contract term is an initial period of 5 years with an option to extend for up to an additional 3 years (2+1) giving a maximum contract length of 8 years. The extensions will allow the organisation to review any changes in the market, review contract performance to date and assess if the contract still offers best value for money including where possible benchmarking costs.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
As per the questionnaire available on the Sourcing Portal.
Technical ability conditions of participation
As per the questionnaire available on the Sourcing Portal.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 May 2025, 4:00pm
Submission type
Requests to participate
Deadline for requests to participate
6 June 2025, 4:00pm
Submission address and any special instructions
Mining Remediation Authority tenders are now being undertaken by the Authority's eTender portal InBye, details of how to register are detailed below.
Should you wish to participate in any electronic tender exercise you will need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system. Use of the system is free of charge.
Please register using the link below, specific instructions are attached in the Documents section of this notice.
https://inbye.coal.gov.uk/S2C/SignIn.aspx
Further information will be set out in the Tender Documents. Contract dates and procurement timeline dates stated are indicative and may be subject to change.
All communications must be sent via the portal's messaging system to ensure auditability. If you have issues accessing the portal please contact Lucy Field - digitalprocurement@coal.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Capability | - Managing legacy systems while enabling innovation - Resource availability and continuity - Values and culture alignment - Service delivery - Delivery of requirements - Mobilisation and transition -... |
Quality | 80% |
| Social Value | Tackling Economic Inequality - Creating opportunities for economic growth, particularly through job creation and SME engagement. |
Quality | 10% |
| Fraud | Counter fraud strategy, fraud risk assessment, fraud reporting lines, counter fraud champion, fraud detection activity |
Quality | 5% |
| Sustainability | Environmental & social impact reduction and additional environmental benefits delivered including working towards net zero greenhouse gas emissions. |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will follow the Competitive Flexible Procedure (CFP) in accordance with the Procurement Act 2023 and associated Procurement Regulations 2024. CFP was chosen for the opportunity to achieve a more effective, flexible, and value-driven procurement process.
The procurement will consist of three stages.
Stage 1: Shortlist up to five suppliers that pass Conditions of Participation and score highest on written responses to 4 scored technical quality questions.
Stage 2: Shortlist up to 3 suppliers that score highest on 4 scored technical quality questions, social value, sustainability and fraud questions with written response. Pricing does not have a weighting as Price evaluation will use Price per Quality Point.
Stage 3: Face to face presentation response to a case study work package scenario. Presentations will be held at our office, 200 Lichfield Lane, Berry Hill, Mansfield, Nottinghamshire, NR18 4RG.
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was carried out in 2024 advertised in PIN: https://www.contractsfinder.service.gov.uk/Notice/c17ecb9b-8e29-456a-b14b-347d4b55131b
Documents
Associated tender documents
Supplier Registration Central Digital Platform.pdf
Registering on the Central Digital Platform
InBye Registration Information.pdf
InBye e-tendering portal registration guide
Contracting authority
Mining Remediation Authority
- Public Procurement Organisation Number: PRPD-5825-QDVY
200 Lichfield Lane
Nottinghamshire
NG18 4RG
United Kingdom
Contact name: Lucy Field
Email: digitalprocurement@coal.gov.uk
Website: https://www2.groundstability.com/
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - central government