Scope
Description
Weald of Kent Grammar School is a large sized selective grammar school, with academy status for girls aged 11-18 and co-educational sixth form for students aged 16-18. The school operates across two campuses located in Tonbridge and Sevenoaks, Kent and boasts state of the art facilities.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximate 600 students at our Sevenoaks campus and 1500 in Tonbridge, with 200 teaching and support staff who work across both.
The contract being tendered is for three years in duration from August 2025 and will operate as a Guaranteed Performance Contract.
The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the school, which currently includes:
Sevenoaks Campus
-3 Floor building which includes DT, Science, Food and general classrooms, dance studio, sports hall, main hall, dining hall and office space.
Approx. Square Metres: 6507
Tonbridge Campus
-The school has six, multi-storey stand-alone buildings (named as Main Building, Maths, Humanities, New Science, Sports Hall and 6th Form Hub). These buildings house educational, dining, sport and office facilities.
Approx. Square Metres:
-Eng/Hums: 3149
-Main Build: 5325
-Maths: 1113
-Sports Hall: 1837
-New Science 720
-New classrooms 224
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract:
Tonbridge Contract Cost: £156,588.41
Sevenoaks Contract Cost: £58,745.83
Total Contract Value = £646,000.00
Weald of Kent expects the successful contractor to enable the continued development of cleaning services. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet.
See SQ Document for more information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Kent:-School-cleaning-services./BADUS7DVE7
To respond to this opportunity, please click here:
Total value (estimated)
- £646,000 excluding VAT
- £646,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 September 2028
- 3 years, 1 month, 1 day
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 June 2025, 1:00pm
Tender submission deadline
3 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Long criteria description |
Quality | 70% |
| Cost | Long criteria description |
Cost | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Weald of Kent Grammar School ~ Cleaning Tender
- Public Procurement Organisation Number: PZHV-9866-JTZV
Tudeley Lane, Tonbridge
Kent
TN9 2JP
United Kingdom
Telephone: 01276 673896
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government