Scope
Description
William Farr is a fully inclusive, Church of England comprehensive School with a strong reputation and rich local history. The School was founded in 1952 by the local vicar, William Farr, after whom the School is named, and whose intent was that it remained a local School.
The School's House Values of Compassion, Friendship, Perseverance, Respect, Responsibility and Wisdom shape the education of every child in the School and Staff are proud of the young adults that Students become. They achieve this by their hard work and engagement in the broad and balanced curriculum, which is complemented by a vast number of extra-curricular activities designed to strengthen character and broaden minds.
William Farr Church of England Comprehensive School are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service during term time, and periodic Cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 25 October 2025.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Lincolnshire:-School-cleaning-services./QWQ63SEJ8X
To respond to this opportunity, please click here:
Total value (estimated)
- £458,520 excluding VAT
- £458,520 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 October 2025 to 25 October 2028
- Possible extension to 25 October 2030
- 5 years, 1 day
Description of possible extension:
In agreement with the client an option to extend for a further one period of up to two years.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKF3 - Lincolnshire
- UKF30 - Lincolnshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Deadline for requests to participate
6 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Operational Response | Long criteria description |
Quality | 85% |
| Financial Response | Long criteria description |
Price | 15% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
Contracting authority
William Farr C of E Comprehensive School
- Public Procurement Organisation Number: PGGP-8622-HHRX
Lincoln Road, Welton
Lincolnshire
LN2 3JB
United Kingdom
Telephone: +442081332224
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government