Scope
Description
Kent County Council is looking for a supplier to provide full maintenance provision for existing and new technology assets on the Kent Highway network, primarily traffic signals but also electronic message signs, CCTV and associated communications infrastructure, to include:
• Routine inspections of equipment to meet statutory duties
• Fault repairs due to wear and tear or third-party damage
• Temporary switch off traffic signals to allow third parties to undertake works
• Planned works to modify existing assets or renew life expired equipment
• Communications between on-street units and the Traffic Operations Centre in Aylesford
• Provision, operation and management of a fault reporting/monitoring platform
• Emergency call out to make damaged equipment safe during out of hours
All traffic systems assets used to manage the highway network are of a very specialist and technical nature. The supplier will need to have the technical capability to deliver the whole contract. Following engagement with various authorities and providers, the approach is to create a contract that addresses both routine and non-routine works. This contract will outline the means, measures and payment mechanism for effectively maintaining the Intelligent Traffic Systems (ITS) asset, while ensuring a balanced approach to risk.
The Intelligent Traffic Systems (ITS) inventory of equipment comprises the following:
• 365 traffic signal-controlled junctions
• 417 traffic light controlled pedestrian crossings (pelican, puffin, toucan, pegasus)
• 148 electronic roadside message signs (VMS)
• 236 electronic vehicle activated warning signs (VAS)
• 191 highway monitoring CCTV cameras
• 1 over-height vehicle detection site
This service is primarily focused on maintaining all existing traffic systems assets and restoring equipment to normal operation. In addition, the contract will include refurbishment of assets using
capital funding, although the level of this is not guaranteed. This contract shall not include installation of third-party installations, nor major highway schemes which will be procured via separate tenders.
Total value (estimated)
- £45,000,000 excluding VAT
- £54,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
The periods for extension will consist of either multiple single-year extensions, the full five (5) year period, or any other combination
subject to the maximum service period not having been exceeded by any prior extension.
Main procurement category
Services
CPV classifications
- 34990000 - Control, safety, signalling and light equipment
- 50000000 - Repair and maintenance services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 May 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
3 June 2025, 12:00pm
Submission address and any special instructions
All submissions must be submitted via the Kent Business Portal - www.kentbusinessportal.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2036
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The Price per Quality Point (PQP) evaluation methodology shall be used as detailed in the draft tender documentation. |
Price | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement steps that shall be followed will be Participation Stage, Initial Tender Stage (ITT), Negotiation Stage, Invitation to Submit Final Tender Stage (ISFT) and Contract Award Stage.
Contracting authority
Kent County Council
- Public Procurement Organisation Number: PLDL-8938-YGYW
County Hall
Maidstone
ME14 1XQ
United Kingdom
Email: cameron.croucher@kent.gov.uk
Website: http://www.kent.gov.uk
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government