Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
Contact
Alan McConnach
alan.mcconnach@prisons.gov.scot
Telephone
+44 1313303790
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-01661A Maintenance of Watermist Systems-Fogex
Reference number
01661A
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.
For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The supplier shall provide:
Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ;
Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts);
Replacement of Spare Parts and Equipment; Management information;
User and technical training when required by the Purchaser.
Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and
Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive Explanation:
The manufacturer of the Fogex watermist systems has an exclusive UK agreement with Protec Camerfield Limited (and its subcontractors) for access to spare parts for these systems (including the fundamental requirement of replacement Fogex nozzles) .
SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
01661A
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 May 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Protec Camerfield Ltd
5 Churchill Way, Nelson
Lancashire
BB9 6RT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £300,000
Section six. Complementary information
six.3) Additional information
The contract term will be 3 years with an additional 3 years extension period
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=798380.
(SC Ref:798380)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom