- Scope of the procurement
- Lot 1. Memorial benches
- Lot 2. Memorial Products
- Lot 3. Inspection of Memorials
- Lot 4. Collection of Deceased Persons
- Lot 5. Provision of Funerals
- Lot 6a. Memorial schemes - Mini grave
- Lot 6b. Memorial schemes - Mausoleums
- Lot 6c. Memorial schemes - Walled grave
- Lot 7. Monument masonry service
- Lot 8. A funeral director service
Section one: Contracting authority
one.1) Name and addresses
Birmingham City Council
10 Woodcock Street
Birmingham
B4 7WB
Contact
Commercial and Procurement Services
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
Buyer's address
www.in-tendhost.co.uk/birminghamcc
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.co.uk/birminghamcc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mortality Services
Reference number
P0332 2023
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to establish a Framework Agreement for the provision of Mortality Services including Memorial benches and products, Inspections and making safe of memorials, Collections of deceased persons, Provision of Funerals, Monument Masonry Services, and a funeral Director Services. The Framework Agreement (lots 1-8) will be awarded to up to 14 suppliers. Lot 1 Memorial benches Lot 2 Memorial Products Lot 3 Inspection and Making Safe of MemorialsLot 4 Collection of Deceased PersonsLot 5 Provision of FuneralsLot 6 Memorial schemesLot 7 Monument masonry service Lot 8 A funeral director serviceThe framework agreement for seven lots (lots 1-4 and 6-8) will be for a period of 4 years and the call-off for lot 5 will be for 8 years, commencing December 2024
two.1.5) Estimated total value
Value excluding VAT: £9,450,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Memorial benches
Lot No
1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Hardwood/other material memorial bench with 2 line engraved inscription up to 50 characters
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £44,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Memorial Products
Lot No
2
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
A range of memorial products such as urns for cremated remains, memorial wall plaques and book of remembrance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £166,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Inspection of Memorials
Lot No
3
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Servicing, making safe, repair and maintenance of memorials
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £340,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Collection of Deceased Persons
Lot No
4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Collection of deceased from hospitals, road accidents and scenes of crime to HM Coroner for Birmingham and Solihull and as part of their statutory duty (Coroners and Justice Act 2009) to undertake the investigations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £803,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Funerals
Lot No
5
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Public funerals including temporary mortuaries
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,356,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Memorial schemes - Mini grave
Lot No
6a
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
6a. Mini grave
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £487,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Memorial schemes - Mausoleums
Lot No
6b
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
6b. Mausoleums
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £264,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Memorial schemes - Walled grave
Lot No
6c
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
6c. Walled grave
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Monument masonry service
Lot No
7
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Installation and maintenance of headstones, tombstones etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £833,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
A funeral director service
Lot No
8
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Arrangement of funeral services including preparation e.g. washing, dressing and liaison with family members.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £833,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Details will be provided in the tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 August 2024
Local time
12:00pm
Place
Birmingham
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Council wishes to establish a Framework Agreement for the provision of Mortality Services including: Memorial benches and products, Inspections and making safe of memorials, Collections of deceased persons, Provision of Funerals, Monument Masonry Services, and a funeral Director Services. The Framework Agreement will last for 4 years (unless terminated under agreement provisions) for all lots except lot 5, which will be for up to 8 years.The Framework Agreement (lots 1-8) will be awarded to up to 14 suppliers, as follows: Lot 1 Up to 2 providers to ensure complete coverage for all the products included in this lot. Lot 2 Up to 4 providers to ensure complete coverage for all the products included in this lot. Lot 3 1 provider to ensure contract management efficiencyLot 4 1 provider to ensure contract management efficiencyLot 5 1 provider to ensure contract management efficiencyLot 6 Up to 3 providers, one for each of lot a, b and c to ensure contract management efficiencyLot 7 1 provider to ensure contract management efficiencyLot 8 1 provider to ensure contract management efficiencyTenderers may bid for one, all or a number of lots but each lot will be evaluated and awarded separately as detailed in the Invitation to Tender document.The contract will be for a period of four years commencing in December 2024. BCC will be using its e-tendering system (In-tend) for the administration of the procurement process. Potential providers must register on In-tend to be able to express an interest in this project. The web address is https://in-tendhost.co.uk/birminghamcc Registration and use of the In-tend system is free and all correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please email cps@birmingham.gov.uk.Your tender should be returned by Noon on 12 August 2024.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Not applicable