Section one: Contracting authority/entity
one.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Chloe Farquhar
procurement.team@torbay.gov.uk
Telephone
+44 1803208350
Country
United Kingdom
Region code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Direct Award for the Administration and Distribution of Household Support Funding
Reference number
DN666321
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
Following on from the Household Support Fund initiative, Torbay Council intends to enter into an agreement with Hele Village Community Association who will provide back-office support, including the distribution of funds at the direction of Torbay Council, to the Torbay Food Alliance which provides support to people experiencing food insecurity, ensuring that people can access the most appropriate food support for their needs.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £378,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
In the three years since April 2020, Hele Village Community Association (HVCA), on behalf of Torbay Food Alliance, has received a total of £503,776.10 from Torbay Council. This funding has been distributed across the partner organisations of the Torbay Food Alliance, at the instruction of the Torbay Council's Director of Adult and Community Services (or another nominated Officer), in order to provide food aid to Torbay residents.
This funding has come from central government, through various COVID grants and the Household Support Fund. These monies have been allocated to Local Authorities to distribute to support residents with immediate needs during periods of crisis.
There are currently 14 partners in the Torbay Food Alliance, all of which are independent organisations in their own right and have identified HVCA to administer the joint finances on their behalf for a nominal administration fee of £3,466 p/a. In the three years, since April 2020, HVCA has received a total of £10,400 to undertake this function as described. This equates to 2% of the total funding awarded.
As Torbay Council utilises HVCA to hold and distribute the grant funding released by central Government, for the purpose of transparency this notice addresses the intention to continue this arrangement and transfer £378,000 to HVCA for the period of September 2023 to August 2024 to distribute to the partners of the Torbay Food Alliance, for a nominal administrative fee of £7,182.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Household Support Fund is distributed to all relevant food providers within the Torbay area who have established an Alliance, this alliance is not a single legal entity, but a voluntary consortium of VCSE organisations. The Torbay Food Alliance approached the Hele Villiage Community Associated (HCVA) to be the point of contact for the Alliance and be the organisation to receive the funds prior to distribution. This arrangement benefits the Alliance as it enables them to have better links within the community to further support the distribution of food to those experiencing food insecurity. The Alliance must be in agreement on who distributes the fund and with the nominal administration fee the HVCA receives, no other provider in the area is interested in supporting the distribution of funds.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 July 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Hele Village Community Association
The Windmill Centre, Pendennis Road
Torquay
TQ2 7QR
Country
United Kingdom
NUTS code
- UKK42 - Torbay
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom