Scope
Reference
C429390
Description
Electronic Patient Record (EPR) System
Contract 1. EPR System
Supplier
Contract value
- £2,800,000 excluding VAT
- £3,360,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
19 March 2026
Contract dates (estimated)
- 19 March 2026 to 18 March 2028
- Possible extension to 18 March 2030
- 4 years
Description of possible extension:
May be extended by 1+1 years to accommodate procurement activity.
Main procurement category
Services
CPV classifications
- 48814000 - Medical information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKE - Yorkshire and the Humber
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The Trust justifies the Direct Award under Schedule 5(7) of the Procurement Act 2023.
The Trust will contract with its existing supplier on a 2+1+1 year basis to ensure the continuity of its core clinical information system whilst a procurement is underway for a new EPR solution. The Trust is engaged with the strategic convergence of core clinical information systems in compliance with the NHS long term strategy and best practice direction via NHSE.
The Trust will use the contract term to prepare, tender competitively and implement the new solution.
The Trust gives assurance that the procurement process is underway with initial consultancy work starting imminently.
The EPR system is critical to the Trust's clinical and operational infrastructure. The complexity of the procurement and the steer to achieve convergence at a strategic level requires the Trust to Direct Award at this time.
Supplier
Meditech UK
- Companies House: 02220263
One Northumberland Avenue
London
WC2N 5BW
United Kingdom
Region: UKI32 - Westminster
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. EPR System
Contracting authority
The Rotherham NHS Foundation Trust
- Public Procurement Organisation Number: PWVB-6553-QVYV
Rotherham Hospital, Moorgate Road
Rotherham
S60 2UD
United Kingdom
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - central government