Section one: Contracting authority/entity
one.1) Name and addresses
NHS England - North East & Yorkshire
7-8 Wellington Place
Leeds, West Yorkshire
LS1 4AP.
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
NHS Organisation Data Service
X2407
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Healthcare Provision for Adults and Young People in Prisons and Other Prescribed Places of Detention in West Yorkshire and York - Lot 4 - Dental
Reference number
NHSE157
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement at the time of conclusion of the contract:
The relevant authority has received a representation in relation to its procurement of Dental Services (Lot 3) (Procurement reference number - NHSE944) and as such the contract could not be awarded in line with the published timeline.
The contract for the service with the incumbent provider was due to expire on 31st March 2025.
The relevant authority has decided that an urgent modification is required to extend the current contract for the service by 6 months, to expire on 30th September 2025, to maintain continuity of the service while the representation is brought to a conclusion.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
9 May 2025
End date
30 September 2025
In the case of framework agreements, provide justification for any duration exceeding 4 years
The relevant authority has decided that an urgent modification is required to extend the current contract for the service by 6 months, to expire on 30th September 2025, to maintain continuity of the service while the representation is brought to a conclusion.
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 119-217572
Section five. Award of contract/concession
Contract No
NHSE157
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 May 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Leeds Community Healthcare NHS Trust
White Rose Office Park, Building 3 Millshaw Park Lane
Leeds
LS11 0DL
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
1135654
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £37,408
Section six. Complementary information
six.3) Additional information
This is a Provider Selection Regime contract modification notice.
This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023 ("PSR").
For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.'
Decision Makers - NHS England North East and Yorkshire - Governance Board - Regional Leadership Group (RLG )
COI were managed in line with Relevant Authority policy and regulation 22 - no conflicts were identified.
six.4) Procedures for review
six.4.1) Review body
NHS England - North East and Yorkshire Internal Review Panel
7-8 Wellington Place
Leeds
LS1 4AP
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85100000 - Health services
seven.1.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
seven.1.3) Place of performance
NUTS code
- UKE - Yorkshire and the Humber
seven.1.4) Description of the procurement:
The relevant authority has received a representation in relation to its procurement of Dental Services (Lot 3) (Procurement reference number - NHSE944) and as such the contract could not be awarded in line with the published timeline.
The contract for the service with the incumbent provider was due to expire on 31st March 2025.
The relevant authority has decided that an urgent modification is required to extend the current contract for the service by 6 months, to expire on 30th September 2025, to maintain continuity of the service while the representation is brought to a conclusion.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
6
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£37,408
seven.1.7) Name and address of the contractor/concessionaire
Leeds Community Healthcare NHS Trust
White Rose Office Park, Building 3 Millshaw Park Lane
Leeds
LS11 0DL
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
1135654
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification of an existing contract.
Original contract was let under the PCR 2015.
Modification is regulated by the PSR.
Explanation:
Following receipt of a representation in relation to the ongoing competition process for dental services, NHSE944, the relevant authority was unable to award contract in line with the published timeline.
The contract for the Service with the incumbent provider was due to expire on 31st March 2025.
The service is essential for patient safety and therefore the relevant authority has decided that an urgent modification is required to extend the current contract for the service.
The modification extends the current contract by 6 months, for the period 1st April 2025 to September 30th 2025
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The relevant authority has received a representation in relation to its procurement of Dental Services (Lot 3) (Procurement reference number - NHSE944) and as such the contract could not be awarded in line with the published timeline.
The contract for the service with the incumbent provider was due to expire on 31st March 2025.
The relevant authority has decided that an urgent modification is required to extend the current contract for the service by 6 months, to expire on 30th September 2025, to maintain continuity of the service while the representation is brought to a conclusion.
The relevant authority has issued an urgent contract to the incumbent provider for the delivery of the dental services at HMYOI Wetherby from April 1st 2025 - September 30th 2025
In view of the urgency, the current provider was the only provider able to provide services to preserve service continuity.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £37,408
Total contract value after the modifications
Value excluding VAT: £937,408