Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
POW-CP-59209 - Provision of Out of Hours (OOH) - Personal Dental Services (PDS)
Reference number
POW-CP-59209
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
two.1.5) Estimated total value
Value excluding VAT: £390,766.46
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Saturday
Lot No
1
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
- 85131000 - Dental-practice services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
Dental emergency classification:
Patients who require emergency care are those requiring immediate attention in order to minimise the risk of serious medical complications or prevent long-term dental complications. Their condition means they are most likely to present in Accident and Emergency departments with:
-Uncontrollable dental haemorrhage following extractions
-Rapidly increasing swelling around the throat or eye
-Trauma
-Airways compromised
-Sepsis
Dental unscheduled (or urgent) classification
Patients who require urgent care include but not limited to the following examples;
-Severe dental pain
-Dental and soft tissue acute infection
-Dental trauma for example avulsion or fracture
The following lot is for the delivery of services on Saturday Only.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 70% quality & 30% Commercial as detailed in the ITT document. Please note that the tender closing date is 22/05/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59209 and itt_117199
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at https://etenderwales.bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145732
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sunday
Lot No
2
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
- 85131000 - Dental-practice services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
Dental emergency classification:
Patients who require emergency care are those requiring immediate attention in order to minimise the risk of serious medical complications or prevent long-term dental complications. Their condition means they are most likely to present in Accident and Emergency departments with:
-Uncontrollable dental haemorrhage following extractions
-Rapidly increasing swelling around the throat or eye
-Trauma
-Airways compromised
-Sepsis
Dental unscheduled (or urgent) classification
Patients who require urgent care include but not limited to the following examples;
-Severe dental pain
-Dental and soft tissue acute infection
-Dental trauma for example avulsion or fracture
The following lot is for the delivery of services on Sunday Only.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 70% quality & 30% Commercial as detailed in the ITT document. Please note that the tender closing date is 22/05/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59209 and itt_117199
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at https://etenderwales.bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145732
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 May 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
22 May 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=150685
(WA Ref:150685)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom