Scope
Reference
WNC00000523
Description
West Northamptonshire Council (the Council) has a statutory duty under the Public Health (Control of Disease) Act 1984 to provide suitable funeral arrangements for persons who have died within the West Northamptonshire area where there is no one prepared to make suitable funeral arrangements. This can apply to any person who dies in private or council owned property, in the street or open air, or at a nursing/residential care home or hospice.
To fulfil this duty, the Council is seeking to award a framework with two separate Lots. Each Lot will be awarded to a single Provider and will cover a defined geographical area of West Northamptonshire as follows:
Lot 1 - Central Northampton
Lot 2 - Wider West Northants
For full details about this opportunity and to submit an application please register on the Council's In-Tend portal which can be found at: https://in-tendhost.co.uk/wnc/aspx/Home
Commercial tool
Establishes a framework
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 2 July 2027
- Possible extension to 2 July 2029
- 4 years, 2 days
Description of possible extension:
The Authority proposes to enter into a framework agreement for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1.
Main procurement category
Services
CPV classifications
- 98371000 - Funeral services
Contract locations
- UKF24 - West Northamptonshire
Lot LOT-0001. Lot 1: Central Northampton
Description
To carry out public funerals as required within the Central Northampton region as outlined within the procurement documents.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: Wider West Northamptonshire
Description
To carry out public funerals as required within the Wider West Northamptonshire region as outlined within the procurement documents.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
When the need arises, the Authority will contact the Supplier for the relevant Lot to request a funeral service. The Supplier will need to confirm acceptance of the request within 2 working days and then a Purchase Order including all key details will be raised and sent to the Supplier.
The Supplier for each Lot will be contracted to and expected to deliver all requirements for their respective Lot. However, if the Supplier of a Lot is unable to deliver the service, the Authority will contact the Supplier on the alternative Framework Lot to request the funeral service.
If no Suppliers on either Lot can provide the funeral service, the Authority will seek to use Suppliers outside of the framework.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot LOT-0001. Lot 1: Central Northampton
Lot LOT-0002. Lot 2: Wider West Northamptonshire
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
29 May 2025, 1:00pm
Submission address and any special instructions
The Authority is utilising an electronic tendering tool to manage this procurement process. All documents and communications issued by the Authority's Procurement Team will be sent via the Authority's e-Procurement portal provided by In-Tend. In-Tend is located at https://in-tendhost.co.uk/wnc and the reference number for the project is: WNC00000523
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government