Section one: Contracting entity
one.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office, Corporation Square
BELFAST
BT1 3AL
Telephone
+44 2890554422
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.belfast-harbour.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.belfast-harbour.co.uk/corporate/tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.belfast-harbour.co.uk/corporate/tenders
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Multi-Discipline Consultancy Framework
two.1.2) Main CPV code
- 71530000 - Construction consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
BHC requires a range of construction consultancy services for various development and port related projects within the Belfast Harbour Estate and to meet this requirement, intends to procure a number of framework agreements for the provision of such services. The required consultancy services have been split into the following Lots:
• Lot 1: Civil and Structural Engineer;
• Lot 2: Mechanical and Electrical Engineer;
• Lot 3: Architect;
• Lot 4: Project Manager/ Quantity Surveyor;
• Lot 5: Planning; and
• Lot 6: Environmental.
BHC intends to conduct this tender process by following the procedures laid down in the Utilities Contracts Regulations 2016 (as amended). Interested parties should note however that not all of the services that may be required under any framework agreements awarded will relate to BHC's port activities.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Civil and Structural Engineer
Lot No
1
two.2.2) Additional CPV code(s)
- 71247000 - Supervision of building work
- 71248000 - Supervision of project and documentation
- 71300000 - Engineering services
- 71520000 - Construction supervision services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £700k and £1,000k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £2M.
two.2) Description
two.2.1) Title
Mechanical and Electrical Engineer
Lot No
2
two.2.2) Additional CPV code(s)
- 71247000 - Supervision of building work
- 71248000 - Supervision of project and documentation
- 71321000 - Engineering design services for mechanical and electrical installations for buildings
- 71322000 - Engineering design services for the construction of civil engineering works
- 71500000 - Construction-related services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
two.2) Description
two.2.1) Title
Architect
Lot No
3
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £400k and £600k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £1.2M.
two.2) Description
two.2.1) Title
Project Manager/Quantity Surveyor
Lot No
4
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £150k and £400k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £800k.
two.2) Description
two.2.1) Title
Planning
Lot No
5
two.2.2) Additional CPV code(s)
- 71240000 - Architectural, engineering and planning services
- 71356400 - Technical planning services
- 71400000 - Urban planning and landscape architectural services
- 90712000 - Environmental planning
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
two.2) Description
two.2.1) Title
Environmental
Lot No
6
two.2.2) Additional CPV code(s)
- 71313000 - Environmental engineering consultancy services
- 90712000 - Environmental planning
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Harbour Estate
two.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Further information is available in the PQQ and will be provided in the invitation to tender documents.
three.1.6) Deposits and guarantees required
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As set out in the contract documents.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liabilty in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified in the PQQ and tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
BHC reserves the right at any time to:
- reject any or all responses and to cancel or withdraw from this procurement at any stage,
- award a contract without prior notice,
- change the basis, the procedures and timescales set out or referred to within the procurement documents, or
- require a bidder to clarify any submissions in writing and/or to provide additional information.
Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. The tender process has been structured into 6 lots, as described above. Bidders are permitted to apply for one or more lots, and there is no limit on the number
of lots which may be applied for. A maximum of 4 bidders will be appointed to each lot. Please note however that BHC reserves the right to terminate the tender process for any lot at any time, not to award a framework agreement for any lot(s) and furthermore, to award a contract for part of a lot, acting at its discretion.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom