Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Telephone
+44 2070080932
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
E-Sourcing platform
Reference number
CPG_7310_2021
two.1.2) Main CPV code
- 48490000 - Procurement software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Following a recent merger between the Department for International Development (DFID) and the Foreign & Commonwealth Office (FCO), the newly formed Foreign and Commonwealth Development Office (FCDO) seeks to deploy a single eSourcing platform for the newly formed department. High level requirements are noted below.
Functional:
• Comprehensive end-to-end sourcing functionality compliant with PCR2015 and integrated with https://www.find-tender.service.gov.uk/
• Contract management function including register, eSignature, amendments & KPI toolsets.
• Pipeline Planning with multiple sourcing workflows and delegated signoff, that meets Cabinet Office MVP requirements
• Supplier management capability
• Supplier Portal enabling potential suppliers to register and respond to opportunities
• Up to 1500 users with varying access requirements (e.g. those conducting end to end procurement exercises, those managing contracts only)
Non Functional
• ISO/IEC 27001:2013
• Minimum of SC clearance for all individuals interacting with the FCDO data
• We need the system to have access to published, well-documented Application Programming Interfaces (API), Web and REST services
• Pen Test from certified check company.
• Access Control Policy outlining and controlling all user permissions
• Security Management Plan
• Support Multi Factor authentication (MFA) and single sign on
• Compliant with data protection legislation
• Named UK data centre, with all processing capability and call centre support within EU and UK
• Documented threat management processes and tools.
Implementation & Training
• Bidders will be asked to demonstrate minimum viable product (MVP) as part of any procurement exercise and be potentially be able to deploy into a live environment within 6 months of contract
• Capability to supply end to end training on the platform, including train the trainer and comprehensive documentation.
Maintenance, support, system updates
• 1st level support for end-users
• All support must be handled by UK based teams
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Scope of supply includes:
Full implementation
Training
Data migration support
Ongoing technical support and consultancy
System upgrades
Detail provided in section II.1.4 is not an exhaustive list of requirements.
The Authority requests notes of interest in a potential procurement exercise within seven (7) working days of the publication of this notice.
At the expiry of this deadline, the Authority will commence pre-tender engagement with interested suppliers, which may involve, but will not be limited to; disclosure of the work in progress requirement set, demonstration of supplier offerings and review of potential contractual arrangements.
two.3) Estimated date of publication of contract notice
1 November 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This notice is for information only.
The Contracting Authority may or may not subsequently publish a formal contract opportunity notice in the future.
The Contracting Authority may, without prejudice, use feedback from the responses and demos to help inform the development of the potential requirement.